POSITION TITLE: Admissions Technology Coordinator

DIVISION: Academic Affairs

DEPARTMENT: Enrollment Management

REPORTS TO: Admissions Technology Specialist

PAY TYPE: Non-Exempt

WORKER TYPE: Full-Time

UPDATED: June 2025

HOURLY PAY: $21.12

This position reports to the Admissions Technology Specialist and supports the development and maintenance of the Customer Relationship Management (CRM) tool, Slate. The Admissions Technology Specialist provides support to functional users in day-to-day management of CRM functionality in support of admissions initiatives including event management, query and report development, communication support, and maintenance of admission application development.

The Admissions Technology Coordinator is responsible for working with admissions leadership to identify processes that require improvement and suggests innovative enhancements and

solutions that support admissions goals and initiatives. The person in this position will work

closely with the admissions team to meet the short- and long-term goals of the department by

utilizing Slate for managing prospective students through matriculation.

Essential Functional Responsibilities:

Slate Student Record and Application Management:

• Create/Update fields, prompts, interactions, application processes, materials, checklists, forms, corresponding communications, application review, closing processes, reports and queries
• Supports external and internal portals and make updates to content
• Maintains quality assurance and control, including merging duplicate records
• Processes physical and digital application materials
• Other duties as assigned

Communication & Marketing Management

Events & Interviews

• Assist with event creation, management, and communications
• Processes and prepares school visit communications
• Facilitate virtual event training and live support
• Build event landing pages, portals, and/or embedded forms
• Maintain counselor portal with Slate.org

Technical Integrations

• Facilitate bridge and manual load processes to SIS (Jenzabar) when necessary
• Maintain internal portals
• Assist with access/deactivation of users within the Slate and other technology tools

Training & Support

• Create and maintain SOPs as reference guides on department operations and Slate functions
• Diagnose and troubleshoot Slate errors

Supervises the following:

Knowledge, Skills, and Qualifications:

• Ability to use the latest computer equipment and programs being used by the division. Including, but not limited to:
  • Microsoft office suite products, including Word, Excel, Power Point, and Keynote.
  • Database management
  • Google Suite
• Must have strong attention to detail as well as strong administrative, computer, organizational skills.
• Ability to self-motivate and function autonomously as well as work with a team.
• Possess strong problem-solving skills with the ability to monitor own work for accuracy and thoroughness.
• Ability to shift priorities as required.
• Ability to work a minimum of 37.5 hours a week, plus occasional evenings and weekends.
• Excellent writing, communication, and time management skills.
• Demonstrated strong work ethic and ability to produce deliverables independently.

Required Experience/Education:

Preferred Experience/Education:

• Two years of experience in college or university admissions process
• Experience with Slate and/or other CRMs
• Experience with Jenzabar
• Basic HTML & SQL skills

Statement

Kansas City Art Institute is fully committed to Equal Employment Opportunity and to attracting, retaining, developing, and promoting the most qualified employees without regard to their race, gender, gender identity, color, religion, sex, sexual orientation, national origin, age, physical or mental disability, genetic information, citizenship status, veteran status, or any other characteristic prohibited by federal, state or local law. KCAI provides reasonable accommodation for qualified individuals with disabilities and disabled veterans in the job application process. If you have any difficulty using our online system and you need accommodation due to a disability, you may contact the Human Resources Department about your interest in employment. Any questions or concerns can be directed to Kansas City Art Institute’s Human Resource Administrator.

EOE/AA: Minorities/Females/Disabled/Vets