Under the direction and supervision of the Director of Data Management, this position is responsible for the preparation, scanning, labeling and maintenance of medical records for the practice. The position works closely with the research team in support of all ongoing clinical studies.

PRINCIPAL DUTIES AND ESSENTIAL FUNCTIONS:

• Demonstrates an understanding of patient/sponsor confidentiality to protect the patient and practice.
• Creates and maintains the patient medical record for each patient; in electronic format and in paper, as needed.
• Following HIPAA guidelines gathers patient records from a variety of sources (i.e., mail, fax/eFax, email, and etc.), which will require interacting with registration areas and/or physicians' offices in a professional manner.
• Scans and attaches medical records into the electronic medical record system according to guidelines.
• Keeps practice health care providers informed by communicating availability or unavailability of the record.
• Handles medical record requests and patient care related releases of information ensuring that all releases are compliant with HIPAA guidelines.
• Assists in purging deceased and inactive charts as scheduled and according to guidelines.
• Ability to assist in the guidance and training of less experienced staff.
• Ability to maintain a positive attitude with the research team.
• Remains current with all required training.
• Performs other duties as assigned.

KNOWLEDGE AND SKILLS:

• High School graduate or GED
• Excellent interpersonal skills to deal effectively with research personnel.
• Knowledge of medical terminology.
• Knowledge of HIPAA guidelines.
• Excellent organizational skills to independently manage work flow.
• Ability to prioritize quickly and appropriately with minimal guidance.
• Ability to multi-task.
• Ability to work independently and function as part of a team.
• Clear and concise verbal and written communications.
• Excellent attention to detail.