SUMMARY OF POSITION FUNCTION:

Provides administrative support to the Health and Wellness Department.

MAJOR DUTIES AND RESPONSIBILITIES:

• Maintains and files student medical records.
• Answers phones, schedules appointments, arrange student transportation needs, and greets students.
• Assists students in completing medical insurance documents.
• Monitors missed appointments and follows up as necessary. Updates missed appointments in Center Information System (CIS).
• Completes purchase requisitions for medical supplies and for payment of vendors.
• Enters CA-1 data into the Safety Health Information Management System (SHIMS).
• Maintains a log of medically separated students.
• Opens, sorts and distributes incoming correspondence, including faxes.
• Follows all HIPPA rules and regulations.
• Assists the center in every effort necessary to achieve its OMS goals, as well as ensuring that the Zero Tolerance Policy is strictly adhered to.
• Promotes a positive work environment demonstrating career success standards and core values.

Note: This job description is not intended to be all-inclusive. Employee may perform other related duties as needed to meet the ongoing needs of the organization.

SKILLS/COMPETENCIES:

• Knowledge of state and federal laws regulating patient privacy (HIPPA)
• Effective communication skills, both written and verbal
• Meticulous documentation/recording skills and attention to detail; excellent time management skills
• Excellent customer service skills; ability to multi-task
• Proficient in the use of computer software such as MSWord, Excel, Power Point, Outlook, etc.
• Ability to effectively operate office equipment

EDUCATION REQUIREMENTS:

• High School Diploma

EXPERIENCE:

• One year secretarial experience-medical office experience preferred

OTHER:

• Must possess valid driver’s license with an acceptable driving record

ADA REQUIREMENTS:

In accordance with the Americans with Disabilities Act, it is possible that requirements may be modified to reasonably accommodate disabled individuals. However, no accommodations will be made which may pose serious health or safety risks to the employee or others or which impose an undue hardship on the company.

Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions. The term "qualified individual with a disability" means an individual with a disability who, with or without reasonable accommodation, can perform the essential functions of the position.

PHYSICAL ACTIVITIES:

WORKING CONDITIONS: