About the role

What you'll do

• Monitor a broad range of communication in order to make scheduling determinations.
• Maintain calendar for and provide related support to assigned Senior Executives (3 Senior Executives).
• Perform all actions required to schedule meetings, coordinate, and set up/connect for virtual meetings and conferences using government subscriptions for virtual platforms as required.
• Conduct at least one weekly meeting with Executives on their individual calendaring needs, for forward-looking meeting requirements or to discuss challenges with calendars/schedules.

• Obtain a thorough understanding of the mission, objectives, and organizational structure (on and off-site; Federal and contractor) of the office to which assigned, in order to better interface and facilitate communications with others. Communication with internal & external stakeholders:
• Communicate and interface with Government and contractor executives (to include their assigned staff) to facilitate meetings and transmission of other pertinent acquisition information.

• Provide administrative support to prepare, creating, format, review and edit correspondence, reports, notes, memorandums, letters, presentations, and other forms of communication for conformance with appropriate formatting, procedural instructions, accuracy, typographical/spelling, grammar, and necessary attachment for distribution as directed or as appropriate.
• Maintaining main staff directories and organizational charts.
• Review correspondence for signatures from members of assigned staff, the supervisor, or other senior managers and proper format.

• Provide administrative support during meetings, conferences, etc. as requested, and provide accurate note-taking for such meetings.
• Follow up with summary meeting notes, action items and/or reports from meetings for distribution no more than 3 days after the conclusion of meetings scheduled for 75 minutes or less. No later than 5days for strategic conferences and meetings lasting longer than 90 minutes,
• Processing/Tracking of Requisition packages: Gather, assemble, track, prepare, and submit for routing and maintain requisition packages related to OA p procurements/ purchases (i.e., routing sheet, acquisition documents and other pertinent information).

Qualifications

• Proven experience as an Executive Administrative Assistant, Senior Executive Assistant, or in other secretarial position required
• Previous experience working in a government agency a plus
• Full comprehension of office management systems and procedures
• Excellent knowledge of MS Office
• Proficiency in English
• Exemplary planning and time management skills
• Up-to-date with advancements in office applications
• Ability to multitask and prioritize daily workload
• High level verbal and written communication skills
• Discretion and confidentiality
• High School degree required