Supervises staff engaged in budget management and a variety of other related departmental administration functions such as grants, accounting, purchasing, contract administration and personnel/payroll administration, large and/or highly complex department budgets characterized by multiple revenue sources and funds and the requirement for complex financial and administrative analyses in their administration to ensure compliance with revenue/fund/grant restrictions.

Plans, assigns, schedules and evaluates the work of assigned staff; with staff, develops, implements and monitors work plans to achieve assigned unit objectives; provides input to the annual budget; makes purchases and other expenditures in accordance with City procedures and monitors performance against the annual budget; participates in developing, implementing and evaluating plans, processes and procedures to achieve established goals and objectives in accordance with department standards; prepares and maintains a variety of records and reports.

Provides day-to-day leadership and works with staff to ensure a high performance, customer service-oriented work environment that supports achieving City and departmental mission, objectives and service standards; applies best practices and quality assurance processes to assigned areas of responsibility.

Monitors and evaluates budget status throughout the fiscal year; researches and analyzes revenue and expenditure variances for general fund accounts and special revenue funds to determine root causes and appropriate courses of action; verifies accurate charging of costs to proper accounts; reconciles financial, budget and payroll system data to validate actual expenditures; recommends budget amendments and other operational changes to resolve variances when necessary; prepares a variety of budget status reports.

Builds databases or spreadsheets of financial, economic and other data and uses specialized soft-ware to generate forecasts of financial, rate and revenue impacts; creates financial models; performs complex financial analyses and statistical computations for various studies.

Prepares periodic and ad-hoc financial reports and provides in-depth analysis of financial conditions and future trends; performs special analyses including those associated with cost recovery and fee schedule studies and allocation of administrative overhead costs.

Performs other related duties as assigned.

• Principles of management organization and administrative analysis;
• Principles, practices and methods used in the organization and operation of municipal government;
• Advanced principles and procedures of research, statistics, planning, design, methodology and analysis;
• Applicable civil, government and administrative codes;
• Budget preparation and analysis and management audit techniques;
• Public sector employee relations theory, practices and issues;
• Principles and practices of supervision;
• Principles and practices of public sector contract administration; and
• Principles and practices of customer service.

• Gather, interpret and analyze data to a superior degree;
• Exercise sound judgment and common sense;
• Plan and organize work with a high degree of independence of action;
• Conduct research and prepare complete and accurate analysis, reports and recommendations on a variety of issues;
• Prepare clear and concise oral and written reports, both narrative and statistical;
• Establish and maintain effective working relationships with all levels of City staff, other governmental agencies and the general public;
• Plan and supervise the work of others;
• Utilize computer systems to enter and retrieve data;
• Read, understand, interpret and apply laws, policies, rules, contracts, guidelines and professional practices;
• Demonstrate an awareness and appreciation of the diversity of the community; and
• Speak clearly and effectively before individuals and groups.

Knowledge of:

• Principles, practices, methods and techniques of financial analysis and forecasting.
• Principles, practices and methods of municipal budget development and management.
• Principles, practices and methods of administrative, organizational and procedural analysis.
• Principles and practices of public administration, including purchasing, contracting and maintenance of public records.
• Principles, tools and techniques of project planning and management.
• City policies, procedures, methods and systems applicable to budget development, purchasing, contracting, and payroll.
• Principles and practices of grant writing and grants administration.
• City ordinances, codes, procedures and practices regarding areas of assigned responsibility.
• Principles and practices of sound business communications.
• Principles and practices of effective supervision.

• Plan, supervise, assign, review and evaluate the work of staff engaged in performing budget management and other departmental administration functions.
• Collect, analyze, evaluate and interpret data, both in statistical and narrative form.
• Define issues, analyze financial, administrative, organizational and/or procedural problems, evaluate alternatives and reach sound, logical, fact-based conclusions and recommendations in accordance with laws, regulations, rules and policies.
• Organize, set priorities and exercise sound independent judgment within areas of responsibility.
• Communicate effectively, both orally and in writing.
• Understand, interpret, explain and apply applicable laws, codes and ordinances.
• Prepare clear, concise and comprehensive reports, presentations, communication materials and other materials appropriate to the audience.
• Present proposals and recommendations clearly, logically and persuasively.
• Operate a computer and standard business software, with particular proficiency in the use of Excel applications.
• Use tact and diplomacy in dealing with sensitive and complex issues, situations and concerned individuals.
• Establish and maintain effective working relationships with all those encountered in the course of work.

Experience and Training

Experience: Six years of progressively responsible experience in performing management and policy analysis, budget and finance administration, or grants and contract management.

Training: A Bachelor’s degree from an accredited college or university in public administration, economics, finance, business administration or a related discipline. A Master’s degree is highly desirable.