About NORDIK Institute

The Northern Ontario Research, Development, Ideas and Knowledge (NORDIK) Institute is an innovative community-based research institute affiliated with Algoma University. It is committed to the practice of holistic community development and has established strong links with other research institutes, universities, and colleges. NORDIK is committed to building local research capacity by working closely with its community partners and providing mentorship to new researchers and community development practitioners. For more information, please visit www.nordikinstitute.com.

Work status

All applicants must have proof of legal working status in Canada. At this time, we do not identify or sponsor international applicants who do not already have working status.

About the role

Supervised by: Director of Research

Location: Sault Ste. Marie (one of two office locations)

Supervises: None

Wages: $32,760 to $49,140, commensurate with experience and education

Duration of employment: Permanent

Anticipated start date: April 1, 2026

Job category: NOC 13100, TEER 3. One year of relevant work experience in a similar role is required.

Primary Function:

The Project Coordinator: Economic Development & Workforce Strategy provides administrative and operational coordination for economic development and workforce strategy projects, supporting Project Lead in the successful execution in a timely, effective, and compliant manner.

The Project Coordinator is responsible for coordinating project activities, maintaining project documentation, supporting compliance with funding and reporting requirements, and assisting with scheduling, records management, and day-to-day administrative operations. The role focuses on ensuring projects are implemented efficiently, accurately, and in accordance with organizational policies, funding agreements, and ethical standards. The Project Coordinator performs assigned administrative functions under the direction of the Project Lead.

Responsibilities:

• Coordinate day-to-day administrative and operational activities for economic development and workforce strategy projects
• Support the implementation of project work plans by coordinating tasks, timelines, and deliverables in collaboration with Project Lead
• Schedule project activities, meetings, and milestones, and assist in tracking progress against established timelines
• Assist with task coordination among team members to support efficient project delivery across multiple concurrent initiatives
• Ensure project documentation, records, and files are organized, complete, and maintained in accordance with funding agreements, institutional policies
• Support compliance with contribution agreements by assisting with reporting, documentation, and administrative requirements
• Coordinate the secure handling and storage of sensitive workforce, economic, and community data in accordance with established protocols
• Assist with quality control by reviewing administrative documents, reports, and data records for completeness and accuracy
• Assemble information and assist in preparing periodic and special reports, summaries, correspondence, and briefing materials

In support of the Project Lead, the Project Coordinator may also assist with:

• Administrative support related to project budgeting and expense tracking
• Coordinating and maintaining project administrative procedures, templates, and documentation systems
• Supporting compliance-related activities, including record keeping for audits, funder reviews, and internal reporting
• Administering procedures related to the archiving, access, and release of confidential or sensitive information
• Coordinating project resources and logistics, including software access, data tools, meeting and travel arrangements, and equipment tracking
• Assisting with the preparation of operating budgets and maintaining inventory and budgetary controls for assigned projects
• Other duties as assigned

Qualifications:

Education and Experience

• Bachelor’s degree in Economics, Business Administration, Community Development, or a related field (Master’s degree will be an asset)
• Minimum 1 year of experience in administrative coordination, project support, or office administration
• Experience supporting community-based projects is required
• Experience in workforce development and health-related project coordination is an asset
• Experience maintaining documentation systems and tracking project deliverables
• Experience working in the non-profit sector is required; experience in an academic/research setting is an asset

Skills and Competencies

• Strong organizational and time-management skills
• Ability to coordinate multiple tasks and meet deadlines
• Experience maintaining accurate records and documentation systems
• Ability to prepare reports, summaries, and correspondence
• Strong written and verbal communication skills
• Proficiency in Microsoft Office (Word, Excel, Outlook) and data tools such as Power BI, Tableau, or similar software
• Ability to handle confidential information with discretion
• Ability to work under supervision and follow established procedures
• Experience providing administrative support to projects related to economic development or workforce initiatives
• Experience working with diverse communities or equity-seeking groups
• Experience working with community organizations, municipalities, or nonprofit organizations
• Ability to maintain and organize quantitative data related to project planning and tracking

Application deadline: Open until filled.

Other information: Interviews for the first round of applications will be completed the week of March 2, with the earliest possible decision being communicated by March 9, 2026.