Job Summary:

The DC Planning Coordinator is responsible for managing and expediting purchase and production orders to ensure on-time delivery and efficient operations. This role plays a critical part in coordinating drop shipments, generating intercompany purchase orders, and supporting distribution planning to align materials availability with demand. The ideal candidate is proactive, detail-oriented, and excels in cross-functional communication.

Key Responsibilities:

Order Expediting & Vendor Coordination:

• Monitor open purchase orders and proactively follow up with internal operations to ensure on-time delivery.
• Communicate with internal teams to address delays, expedite shipments, and resolve delivery issues.
• Track incoming shipments and update internal systems with accurate delivery dates and order statuses.
• Coordinate closely with receiving, warehousing, and production teams to prioritize urgent materials.
• Investigate and resolve discrepancies in shipment quantities, lead times, and documentation.

Intercompany & Drop Ship Management:

• Create and manage intercompany purchase orders for drop shipments to ensure seamless order fulfillment between facilities or business units.
• Collaborate with internal sales, shipping, and inventory teams to plan and coordinate drop ship logistics.
• Ensure all documentation and system records are accurate and compliant with intercompany procedures.
• Monitor drop ship performance and escalate issues as needed to meet customer delivery commitments.

Demand Planning Coordination:

• Support distribution scheduling by ensuring the timely availability of components, finish goods and raw materials.
• Review material requirements planning reports and take appropriate actions to address shortages.
• Experience in Inventory Control
• Assist in generating and maintaining production plans, ensuring alignment with customer demand and inventory targets.
• Contribute to planning meetings and provide updates on material availability and intercompany performance.

Administrative & Reporting Duties:

• Maintain accurate records of purchase orders, delivery schedules, and all communications.
• Assist in the development and implementation of process improvements related to intercompany procurement, planning, and order fulfillment.
• Additional tasks as required by Manager

Qualifications:

• High school diploma or GED required; associate’s or bachelor’s degree in supply chain, business, or related field preferred.
• 2+ years of experience in supply chain, purchasing, planning, or logistics coordination.
• Experience working with ERP systems (Great Plains a plus!) and WMS tools.
• Familiarity with intercompany transactions and drop shipment processes is a plus.
• Strong analytical, problem-solving, and organizational skills.
• Excellent verbal and written communication abilities.
• Ability to multitask and prioritize effectively in a fast-paced environment.

Physical Requirements:

• Ability to sit or stand for extended periods.
• Occasional visits to the warehouse or production floor may be required.
• May need to lift or move items up to 45 lbs