Human Resources Coordinator

Title: Human Resources Coordinator

Classification: Full-Time, Non-Exempt

Reports To: Director of Operations

Benefits:

401(k)

401(k) matching
Flexible Health Insurance Offering

Dental insurance

Employee assistance program

Life insurance

Paid time off

Referral program

Vision insurance

Position Summary: We are seeking a highly organized and dynamic HR Coordinator to manage the day-to-day tasks of the Human Resources department while also providing comprehensive support to office operations. This multifaceted role is ideal for a professional who thrives in a values-driven environment and is capable of balancing HR responsibilities with executive-level administrative support.

The ideal candidate will demonstrate exceptional judgment, discretion, and professionalism, with strong written and verbal communication skills, organizational and administrative expertise, and the ability to manage multiple priorities effectively. The HR Coordinator must be able to work under pressure at times to handle a wide variety of activities, and demonstrate professionalism, absolute confidentiality, and discretion in all matters.

Essential Job Functions:

1. Coordinates the pre-employment process by assisting with the advertising/posting process, accepting applications, pre-screening applicants for interests and work availability, scheduling interviews.
2. Processes new hire paperwork.
3. Coordinates and assists with new employee orientation.
4. Manages and maintains all relevant HR paperwork in a timely manner.
5. Serves as the liaison between St. Anthony’s and HR related vendors.
6. Uses available resources to remain educated and informed about regulatory requirements related to employment and benefits.
7. Notifies Director of Operations immediately upon suspicion of compliance problem.
8. Maintains up-to-date written processes for all HR and benefits-related tasks.
9. Maintains phone and fax numbers for employee distribution list. Maintains and updates fax numbers and documents in main office copier/printer/fax machine.
10. Assists Receptionist/Secretary with phone coverage and other duties as needed.
11. Assists Director of Operations in office efficiency initiatives.
12. Assists leadership administratively as needed.
13. Assists Marketing and Development in coordinating events and ordering materials.
14. Completes other duties as assigned.

Competencies & Skills:

1. Communication & Interpersonal Skills
2. Adaptability
3. Planning & Organizing
4. Attention to Detail
5. Project Management
6. Initiative
7. Self-Confidence & Resilience
8. Job Knowledge/ Business Acumen
9. Professional written and verbal communication
10. Judgment
11. Discretion and Confidentiality
12. Time Management
13. Ability to multi-task and stay organized under pressure is required

Provides Assistance To: All administrative and clinical departments as needed.

Professional Qualifications:

• High school diploma or GED required; post-high school education preferred.

• Strong familiarity with Internet navigation as well as demonstrated competency with Microsoft Word and Excel required.
• Must be able to operate fax machine, copier, scanner and other basic office equipment.
• Must meet all legal and regulatory requirements of both federal and state governments as well as Medicare Hospice Conditions of Participation and JCAHO.

Physical Qualifications:

• Must be able to constantly operate office equipment such as the copier, fax machine, calculator, postal meter and scale, computers, security system, printers and telephone and paging system.
• Must be able to be in a stationary position more than 50% of the time.
• Must be able to move about the office to access files, office equipment, etc.
• Must be able to communicate with employees, vendors and the general public while explaining benefits and policies, answering phones, participating in meetings, resolving problems, etc.
• Will frequently move files and objects up to 10 pounds.
• Will periodically be exposed to outdoor weather when traveling to meetings or making deliveries.