The HIM Specialist 3 is responsible for overseeing the accurate release of information functions of the Health Information Management Department including requests for records from patients, providers, attorneys, governmental agencies, and other internal and external customers. Respond to subpoenas in accordance with state and federal privacy and confidentiality rules and laws. Review requests to ensure they are HIPAA-compliant. Returns non-compliant request to the requestor with authorization requirements. Provide notary public services for hospital record releases as required. Responsible for general office duties including answering telephones and assisting walk-in customers with release of information requests. Responsible for preparing records for Peer Review. Responsible for submitting reports to the Death and Suicide Registry. Responsible for ordering supplies for the department. Responsible for recording and maintaining minutes for the department monthly meeting. The ability to effectively perform all HIM Specialist 1 and 2 duties.

Job Requirements: Knowledge of /Skill/Ability to: General office skills including typing, telephones, Microsoft Office products including Outlook, Word and Excel. The ability to communicate effectively and professionally with internal and external customers. Attention to detail. Type 40 wpm. Thorough knowledge of state and federal release of information rules and laws with specific knowledge of HIPAA requirements for patient privacy and confidentiality. The ability to effectively interpret and correctly apply HIPAA regulations regarding Release of Information. The ability to read and understand patient record documentation. Decision-making, critical thinking skills and the ability to work independently are required.

License/Certification: Notary public or obtain Notary public within six months of hire.

Education and/or Experience: Associates degree required or this may be met with two years or more of direct/relevant experience. Medical Terminology class to be completed after date of hire. RHIT or RHIA certification preferred.
One year previous experience in Health Information Department preferred. General office practices and procedures and computer applications required. Professional communication skills, ability to multitask and excellent customer service skills.

Physical Demands and Work Environment Conditions / ADA Compliance
Position involves standing, walking, stooping and occasional carrying and lifting of lightweight materials (up to 20 pounds). May be required to sit for extended periods of time. Requires visual acuity and depth perception to recognize words and numbers; and hand and finger dexterity and hand/eye coordination to use a computer keyboard and common office equipment including photocopier, fax machine, telephones, scanners etc. Must be able to use a computer keyboard and spend extended periods of time looking at a computer monitor. Must be able to work in an office environment with the noise of office machinery.