Job Title: Tumor Registrar

Department: Radiation Oncology

Location: Lipson Cancer Institute - Rochester General, 1425 Portland Avenue, 1st Floor, Rochester, NY 14621

Hours Per Week: 40

Schedule: Mon - Fri, 8-hour shifts, 7am-330pm

SUMMARY

As a working supervisor, supervises and serves as coach and educational resource to other Cancer Registry staff through directing, training, monitoring, and managing daily operations. Identifies, registers, and maintains a database of patients with malignant and non-malignant tumors, utilizing a tumor registry data system. Participates in the activities of data collection, editing, special studies, follow-up and quality assurance. Assists in the analysis of data and disseminates information at a state and national level within guidelines, ensuring conformity of data. Assists in the collection of data for special studies and projects, prepares statistics and reports, and adheres to set standards and policies.

RESPONSIBILITIES

•As a working supervisor, responsible for the daily operations of the Tumor Registry including management of workflow, scheduling, training, mentoring, acting as an educational resource, and monitoring.

Maintains a reportable list including those diagnoses that are to be included in the registry and those that are excluded.

•Maintains a computerized suspense file identifying cases to be entered into the registry.

•Maintains a computerized accession register of all reportable cases accessioned in the registry.

Ensures accuracy of data collection on all registry cases for future patient care and research.

•Reviews patient records, collecting 17 required fields of information as outlined in the FORDS1, SEER2, AJCC3, Collaborative Staging, ICD-O4, and New York State Department of Health Manuals.

•Utilizes multiple sources when analyzing patient information to ensure accurate data abstracting.

•Performs in-house reviews to assure quality of data and implement new data criteria.

•Abstracts all core data elements according to the FORDS Manual.

•Assigns proper topography and morphology codes according to ICD- coding classification system.

•Assigns proper stage describing the extent of the reportable disease according to the AJCC Staging of Cancer and SEER manuals.

•Enters all abstracted data information into the cancer registry software program.

•Responsible for identification, retrieval, and reporting of neoplasms, coding, abstracting, and entering clinical and demographic information into the cancer registry database.

Maintains a comprehensive method to identify and track patients due for follow-up regarding current health status.

•Maintains a computerized system that identifies the annual follow-up date for each registry patient and determines those patients considered lost to follow-up.

•Reviews patient re-admission records to collect current health status.

•Reviews radiation reports to aid in determining a patient’s current health status.

•Updates registry and follow-up files on all deceased patients.

•Processes reports and updates all patient information on pre-existing registry patients.

•Maintains a five-year follow-up rate of at least 9% and at least an 8% follow-up rate on patients in the registry since the reference date of 198.

•Utilizes hospital admissions computer system to track patients.

•Sends patient and physician contact letters when current follow-up is not obtained.

•Maintains a computerized system to identify lost to follow-up patients.

Complies with departmental and Hospital-wide policies and procedures.

•Complies with hospital confidentiality policies

•Maintains expectations regarding an acceptable level of attendance.

•Maintains a complete and accurate record of time worked.

•Completes all hospital mandatory in-services on an annual basis.

•Assists with development, formulation, construction, and implementation of departmental policies and procedures to ensure compliance with various regulations.

Maintains up to date knowledge in regard to changing requirements and improvements in job procedures and performance.

•Participates in group meetings regarding department subject matter.

•Attends monthly department meetings or scheduled group meetings or reads and understands meeting minutes. Also attends and reports at quarterly cancer committee meetings.

•Attend department workshops/training sessions and educational seminars.

•Attends educational lectures/conferences/seminars to maintain required certification and improve knowledge and professional expertise.

Supports and adheres to Cancer Committees and Commissions standards

•Facilitates compliance with the American College of Surgeons Commission on Cancer Standards for the facility Cancer Program.

•Maintains standards as set by the American College of Surgeons – Commission on Cancer.

•Assists and participates in Cancer Committee as directed by the Cancer Program Coordinator and/or the Cancer Committee Chairman

•Assists with development of Cancer Committee’s Annual Report

•Responsible for communicating with and coordinating submittal of information to Cancer Data Registry of Idaho, National Cancer Data Base, and the Commission on Cancer.

•Serves as primary lead for adherence and preparation of the American College of Surgeons survey.

•Responds to inquiries and requests of registry data in a timely manner.

•Performs other related duties incidental to the work described herein.

• 1Facility Oncology Registry Data Standards
• 2Surveillance, Epidemiology and End Results
• 3American Joint Committee on Cancer
• 4International Classification of Diseases for Oncology

REQUIRED QUALIFICATIONS

•Associate's degree

•2 to 3 years varied work experience in cancer registration

•Knowledge of Commission on Cancer program standards

•Experience using applicable cancer registry reporting software

•Knowledge of anatomy, physiology, and medical terminology

Required Licensure/Certification Skills

•Certified Tumor Registrar (CTR) certification required

PREFERRED QUALIFICATIONS

Bachelor’s Degree

EDUCATION:

• AS: Medical Records Technology (Required)

PHYSICAL REQUIREMENTS: Sedentary - Sedentary roles are primarily office-based and require prolonged sitting (67–100% of the workday) with minimal physical effort and lifting limited to under 10 lbs. Fine motor skills are necessary for computer work, writing, and telephone use, supported by clear visual and auditory ability. Cognitive and emotional demands are high due to extended concentration, frequent interruptions, independent decision-making, and information processing. Although physical exposure is low, administrative areas within healthcare environments may occasionally involve contact with infectious agents. Some roles may require flexible hours, TB screening, or a valid driver’s license.

LICENSES/CERTIFICATIONS:

• CTR - Certified Tumor Registrar - National Cancer Registrars Association (NCRA)

PAY RANGE: $25.00 - $33.00

The listed base pay range is a good faith representation of current potential base pay for successful applicants. It may be modified in the future. Pay is determined by factors including experience, clinical licensure date, relevant qualifications, specialty, internal equity, location, and contracts.