Job Appointment: Full-Time
Work Schedule: Mon-Fri. 7:00 am - 3:30 pm, alternate schedule may be available after probation
Work Location: Hybrid - The Portland Building, 1120 SW 5th Avenue, Portland, OR 97204. Remote work must be performed within Oregon or Washington. For more information, click here. The current schedule for this position is hybrid. Employees are expected work on site 50% of the time. The City is reevaluating a return-to-office (RTO) policy which could change in-person requirements with notice. The hiring manager for this position will have more up to date information at the time of all verbal/contingent offers.
Benefit: Please check our benefits tab for an overview of benefits for this position
Language Pay Premium Eligible: This position is or may be eligible for Language Pay Differential for qualifying employees.
Union Representation: City of Portland Professional Workers, CPPW. This labor contract is currently in negotiations. To view other labor agreement, please click here.
Application Material: Please click APPLY to submit your application via the City of Portland’s online portal. You will need to attach a resume and a cover letter.

Position Summary:
The Urban Forestry Division is seeking a highly organized and detail-oriented Administrative Lead to manage financial analysis and administration, oversee division processes, and provide support to the City Forester’s Office and the Urban Forestry Commission. This role is essential in ensuring the effective and efficient administration of the division’s operations, budget, and resources, while promoting transparency, equity, and fiscal responsibility

If you are a proactive and strategic thinker with a commitment to excellence in administration, we encourage you to apply for this exciting opportunity to make a meaningful impact in Urban Forestry and your community!

What you'll get to do:

• Monitor and report on financial performance, including quality control and recurrent updates.
• Maintain relationships with cost center managers to ensure accountability and accurate financial reporting.
• Act as the division liaison with Service Area/Vibrant Communities Finance for budget development and external reporting.
• Support the development of urban forest management budgets and strategies.
• Research and track financial plans affecting urban forest infrastructure.
• Identify funding needs and develop requests for new funds while evaluating grant opportunities.
• Track position management and team composition, ensuring effective resource allocation.
• Draft and maintain internal division systems, standard operating procedures, and policies.
• Coordinate with the bureau and serve as the administrative liaison for the division.
• Organize division meetings, events, and communications to ensure team cohesion and engagement.
• Prepare for and manage space reservations and virtual meeting platforms.
• Compile minutes and maintain information such as websites.
• Ensure compliance with public meeting laws and recruitment processes.
• Manage procurement, contracting, billing, and timekeeping processes.
• Provide scheduling and event support, including meeting preparation and follow-up.
• Assist in staff recruitment, performance management, and onboarding processes.
• Create and distribute division communications, reports, and presentations.

About Urban Forestry and Portland’s Forest:
Urban Forestry's mission is to manage and ensure Portland’s urban forest infrastructure for current and future generations. Portland’s urban forest is valued at over $9 billion and comprised of over 1.2 million park trees, 240,000 street trees and 2.9 million private property trees. The Urban Forestry team is responsible for the overall management, stewardship, and improvement of this essential infrastructure system. Urban Forestry’s work includes delivery of sustainable and equitable forest services to all Portlanders; establishing and enacting best management practices, plans, policies, and technical standards for tree care and protection and urban forest expansion; implementing, enforcing, and proposing improvements to the City’s tree regulations; providing tree maintenance services including 24/7 response to tree emergencies on City properties and public streets; tree planting and expansion of urban forest services; measurement and assessment of urban forest coverage, health, and services; offering community education and stewardship programs; and oversight and support of the City’s volunteer advisory tree board. Portland is a Tree City USA for 48 years; a Tree City of the World and the Urban Forestry program is accredited by the Urban and Community Forestry Society (formerly the Society of Municipal Arborists).

About the Bureau:
Portland Parks & Recreation (PP&R) is committed to the overall Citywide vision that race will have no detrimental effect on people of color, refugee, and immigrant communities in accessing our parks and natural areas, or from the benefit of our services. We recognize, understand, and encourage celebration of the differences that surround us. Diversity and equity are vital to PP&R’s ideals and values. The City of Portland, Oregon is a growing and diverse city of 650,000 residents, nearly 20% of whom speak languages other than English at home. PP&R values a diverse workforce and seeks ways to promote equity and inclusion within the organization and with the public. PP&R encourages applications from candidates with knowledge, ability and experience working with a broad range of individuals and communities with diverse racial, ethnic, abilities, and socio-economic backgrounds. Although not required, PP&R encourages candidates that can fluently speak another language to include that information in their application materials. Multilingual candidates are encouraged to apply.

*Please note: AI Notetaking apps will not be allowed into virtual sessions hosted by the Bureau of Human Resources Recruitment Team. If you need accommodations as defined by the Americans with Disabilities Act, then please contact the Recruiter or Program Lead for assistance.

Have a question?
Contact Information:
TroyLynn Craft
Senior Recruiter
troylynn.craft@portlandoregon.gov
The following minimum qualifications are required for this position:

1. Ability to lead the administration of complex, multi-million-dollar government finances and budgets, ensuring accuracy and strategic development of annual and multi-year budgets.
2. Experience developing and delivering administrative services for a high-visibility organization, including internal and external communications, program coordination, and human resources support.
3. Ability to communicate effectively and professionally, both verbally and in writing, including the preparation of reports, memos, and presentations.
4. Experience and fluency with software, databases, and technology platforms used for documentation, workflow, and financial management.
5. Ability to work independently, collaboratively, and effectively with diverse staff and members of the public.

STEP 1: Apply online between February 17 - March 10, 2025

Required Application Materials:

• Cover letter: Details are key! The city uses a merit-based system, so your cover letter should be thorough and specifically address each qualification listed in the "To Qualify" section of the job announcement. Your cover letter can exceed one page, to ensure you are able to provide the detailed information for every qualification. Follow the instructions, as a subject matter expert will be evaluating your details to confirm that you meet the minimum requirements.
• Resume
• Answer to three (3) Supplemental Questions (click on the Questions tab to preview the questions)

Optional Application Materials:

• If you would like to request Veteran's Preference, please submit your Veteran documents (ex, DD214-Member 4, VA Benefit Letter, etc.) by the closing date of the recruitment.

Application Tips:

• Your cover letter should include details describing your education, training and/or experience, and where obtained, which clearly reflects your qualifications for each of the numbered items in the "To Qualify" section of this announcement.
• Your résumé should support the details described in your cover letter.
• How We Determine Pay: The City of Portland is covered by the Oregon Equal Pay Act. Your salary is determined based on the experience listed in your resume that is directly related and equivalent to the position for which you are applying. It is strongly encouraged to include any transferable experience (paid or unpaid regardless of how recent) to ensure your offer is reflective of all your relevant experience.
• Do not attach any additional documents.
• Please note, all completed applications for this position must be submitted no later than on the closing date and time of this recruitment.
• All applications must be submitted via the City's online application process.
• E-mailed and/or faxed applications will not be accepted.

Step 2: Minimum Qualification Evaluation: Week of March 10, 2025

• An evaluation of each applicant's training and paid and unpaid experience, as demonstrated in their resume and cover letter, weighted 100%.
• Your résumé and cover letter will be the basis for our evaluation of your qualifications for this position. Incomplete or inappropriate information may result in disqualification.
• You have 14 days from the notice of the minimum qualification evaluation results to let us know if you would like to review and discuss your evaluation result. Please read the City of Portland Administrative Rule 3.01 for complete information.
• Additional evaluation may be required prior to establishment of the eligible list and/or final selection.

Step 3: Establishment of Eligible List: Week of March 17, 2025

• Candidates who meet the minimum qualifications will be placed on the equally ranked eligible list.

Step 4: Selection (Interview): April

• Hiring bureau will review and select candidates for an interview.
• Please note, the selection process may take up to 90 days from the notification of being placed on the eligible list.

Step 5: Offer of Employment:

Step 6: Start Date

• A start date will be determined after all conditions of employment have been met.

*Timeline is approximate and subject to change.
Click here for additional information regarding the following:

• City of Portland Core Values
• Recruitment Process - Work Status
• Equal Employment Opportunity
• Veteran Preference
• ADA, Pregnancy, and Religious Accommodations