POSITION PERFORMANCE PLAN – Senior Financial Accountant - Payroll

Position Summary: Responsible for payroll processing and various financial reporting and analysis pertaining to general accounting functions. This includes Accounts Payable assistance, audit workpapers, bank reconciliation’s, Financial Report preparation, Analysis and distribution, Payroll Tax Reporting, Queries, and Statistical Analysis. Acts as resource to the management team and staff members concerning payroll, financial and statistical issues. Functions as integral part of Fiscal Services and Physician Practices team.

Primary Customers: Management team, Copley team members and various external-reporting bodies.

Copley Performance Areas/Behaviors:

Patient/Family/Customer First

• Treats others with courtesy, respect, and caring touch in all interactions.
• Goes the extra mile to identify, fulfill, and exceed customer needs. Puts those needs first.
• Promotes patient rights, patient safety and ensures confidentiality and privacy at all times.
• Recognizes, respects, and effectively communicates with all cultures.

Promotes Teamwork and Partnerships

• Treats each employee as an equal and valued member of the team; works cooperatively with other employees to complete the work.
• Willingly flexes to meet the changing workload demands and priorities.
• Helps make Rush Copley a great place to work by promoting positives and committing to resolve problems.
• Upholds RCMC Employee Behavior Standard in all interactions to improve teamwork and enhance patient satisfaction.
• Adheres to the Code of Conduct of RCMC in the performance of job duties and promotes the adherence of others as well.

Quality and Patient Safety

• Follows the National Patient Safety Goals.
• Is mindful and compliant with Red Rules.
• Prevents recognized safety hazards by using the Push the Button Campaign and proactively reporting near misses
• Maintains and supports a Just Culture by reporting errors.
• Identifies potential opportunities and participates collaboratively to make improvements.

Team Relationships

Coached by: Accounting Manager and Director of Accounting. Supervises the Payroll Coordinator.

Position Performance Area/Expectations:

Internal and External Financial Reporting and Accounting Functions:

• Accurately prepares statistical and other supporting schedules for monthly Rush Copley Medical Center financial statements and actively participate in the monthly close process through journal entry preparation.
• Prepares CMH General and Payroll Account Bank Reconciliation’s on a monthly basis.
• Assist with expense and accrual analyses on a monthly basis.
• Actively participates in automated system upgrades and enhancements.
• Assist with annual Tax Form 1099 processing.
• Other duties as assigned.

Payroll, Payroll Taxes and Reporting

• Oversees all aspects of the payroll process with the goal of high customer service and no errors or omissions.
• Coordinates with other payroll personnel regarding any payroll reporting or processing errors prior to payroll distribution; investigates source of problem and recommends appropriate changes or updates as necessary.
• Responsible for timely deposit of bi-weekly payroll taxes and credit union transfers.
• Participates in automated systems upgrades and enhancements for timekeeping and payroll processing and reporting; assists payroll coordinator in resolution of system problems and deficiencies.
• Prepares and submits accurate and timely quarterly payroll tax reports including Federal and State 941s. Electronically files quarterly State of Illinois UI-3/40.

External/Internal Audits

• Coordinates the annual worker’s compensation audit process including the use of Showcase query reports prepared by Coordinator of Decision Support/Budget, database and spreadsheet development, and reconciles to quarterly Federal 941s adjusting for tax-exempt employee wage deductions.
• Actively participates in annual financial statement audit process including preparation of audit schedules and analyses.

Patient Population this Position Services: None

The above statements are intended to describe the essential job functions and level of work performed by individuals in this position. They are not to be construed as an exhaustive list of all job duties that may be performed.

Position Requirements:

• Bachelor’s degree in Accounting, Finance or other related field.
• Minimum of 3 - 5 years experience in a similar position.
• CPA certification desirable.
• Proficiency in Windows based computer software in a network environment including spreadsheet, database and word processing software applications.
• Prefer previous experience in a health care environment.
• Ability to prioritize work based on multiple deadlines.
• Effective verbal and written communication skills.
• Knowledge of Lawson General Ledger and Payroll a plus.