Qualifications:

• Bachelor’s degree in accounting, Finance, or Business Administration with a concentration in Accounting.
• Four (4) years of relevant professional accounting experience; local government or public-sector experience is preferred.
• Strong proficiency with Microsoft 365, particularly Excel, and the ability to learn and use accounting and financial management systems.
• Ability to interpret complex legal and regulatory requirements and recommend and implement policies and procedures that support compliance.
• CPA designation, a relevant master’s degree, or another related professional certification is strongly preferred.

Key Responsibilities

Accounting and Financial Reporting:

• Perform general ledger accounting, accounts payable, transaction processing, journal entries, and reconciliation of bank, investment, and other accounts.
• Coordinate and complete monthly accounting close activities, including account reconciliations, accruals, adjusting entries, and month-end reporting.
• Coordinate and complete year-end closing activities, including year-end reconciliations, journal entries, schedules, and supporting documentation.
• Support in the preparation of the financial reports and financial statements in accordance with generally accepted accounting principles (GAAP) and Governmental Accounting Standards Board (GASB) standards.
• Assist in the completion of the annual financial audit, including preparation of audit schedules, workpapers, reconciliations, audit confirmations, and supporting documentation; respond to auditor requests and assist with resolution of audit findings.
• Prepare and coordinate Forms 1099, annual certifications, and other required year-end financial reporting and filings.

Fixed Asset Accounting:

• Coordinate fixed asset records, including additions, disposals, transfers, and depreciation.
• Conduct periodic physical inventory of fixed assets and reconcile physical assets to accounting records.
• Reconcile fixed asset records to the general ledger and ensure accurate supporting documentation.
• Ensure fixed asset accounting complies with Authority policies and applicable GASB requirements.

Revenue Analysis, Budgeting, and Internal Controls:

• Prepare monthly revenue summaries and analyze trends.
• Assist with development, monitoring, and tracking of the Authority’s annual budget.
• Monitor financial activity and identify significant variances or issues requiring management attention.
• Maintain documented accounting and financial procedures and recommend improvements to accounting practices and internal controls.

Project Reimbursements:

• Review transportation project reimbursement requests for accuracy, completeness, and compliance with Authority policies, procedures, agreements, and applicable funding requirements.
• Review supporting documentation and make recommendations regarding reimbursement requests.
• Coordinate with jurisdictions to resolve discrepancies and obtain additional documentation as needed.

Investment Management:

• Provide backup support for Tracker investment management systems.
• Backup support for entering securities and interest income into the Tracker investment management system and ensure investment records are accurate and up to date.

Procurement and Contract Management:

• Support procurement activities and related contracts in accordance with the Virginia Public Procurement Act, applicable grant requirements, and Authority policies and procedures.
• Support the coordination of the procurement processes, including solicitation documentation, vendor communications, evaluation materials, contract documentation, and required approvals.
• Maintain procurement and contract records and ensure required documentation is complete, accurate, and properly maintained.
• Monitor contract-related administrative requirements, including renewals, amendments, insurance documentation, and other required compliance items.
• Assist staff with procurement and contract-related questions and coordinate with vendors and other stakeholders as needed.

Grant Coordination:

• Provide administrative and financial support for the Authority’s federal, state, and other grant programs.
• Maintain grant files, agreements, supporting documentation, and financial records in accordance with applicable requirements.
• Track grant expenditures, reimbursements, reporting deadlines, and other grant-related activities. And assist with preparation and submission of required grant reports, certifications, reimbursement requests, and supporting documentation.
• Coordinate with internal staff and funding agencies regarding grant documentation, reporting requirements, and compliance matters.
• Monitor grant activities and expenditures for consistency with approved budgets, grant agreements, and applicable requirements.

IT Service Coordination:

• Support the coordination of outsourced, cloud-based IT services and facilitate communication between the Authority staff.
• Monitor service delivery and coordinate IT communications and service-related issues.
• Responsibilities focus on service coordination and do not require specialized IT expertise.

Special Projects:

• Conduct financial, accounting, and quantitative analyses.
• MD&A Statistical Data analyses.
• Manage multiple assignments and deadlines and research financial and operational issues.
• Prepare findings, recommendations, schedules, and reports for senior management, committees, and the Authority’s governing body.

This advertisement summarizes the position’s principal responsibilities and qualifications. Additional duties may be assigned.

Benefits:

• Health, Dental & Vision Insurance
• Short- and Long-Term Disability Insurance
• Membership in the Virginia State Retirement System Plans.
• Life Insurance
• Annual and Sick Leave as well as 14 holidays
• Flexible Spending Accounts (Health/Dependent Care)
• Tax-Free Commuter Benefits: Parking and Transit Benefits
• Capital Bikeshare Membership
• Support for Professional Certifications
• Free In-building Fitness Center
• Free In-building Coffee/Tea Bar
• Free Parking

The Northern Virginia Transportation Authority prohibits discrimination on the basis of race, sex, color, national origin, religion, age, veteran status, political affiliation or disability.