Department: Controller

Job Status: Full Time

FLSA Status:

Reports To: Controller

Grade/Level:

Amount of Travel Required: none

Work Schedule: M-F 8-5

Positions Supervised: none

POSITION SUMMARY

The Accountant is responsible for maintaining the College's financial records, analyzing account balances and financial activity, and supporting treasury and investment operations. This position performs complex account reconciliations, investigates and resolves financial discrepancies, analyzes cash positions and liquidity needs, and evaluates financial information to support sound financial management. The Accountant also manages accounting records associated with College investments and assists in monitoring the College's operating and investment cash reserves. The position requires the application of accounting principles, analytical judgment, and independent problem-solving in support of the College's financial operations.

ESSENTIAL FUNCTIONS

1. Perform the posting of financial transactions.

• Ensure all campus cash activity is posted & reconciled daily.
• Ensure retail revenue and cost of goods sold is recorded timely and accurately.
• Post monthly internal expense allocations.
• Record all debt service activity monthly.
• Complete monthly cash analysis
• Complete weekly cash projections

2. Reconcile asset & liability accounts.

• Reconcile all cash, cash clearing, receivable, debt service, Raven Store & investment accounts.
• Reconcile select liability accounts including bed tax, liquor tax, and sales tax on monthly basis; assist with reconciliations of the unclaimed property accounts annually

3. Internal Auditing

• Audit all petty cash accounts.
• Audit liquor inventory account.

4. Treasury Management

• Reconcile daily cash activity and research discrepancies.
• Post Perkins related journal entries and reconcile monthly
• Assist Financial Aid Office with FISAP filings annually
• Manage positive pay file uploads for each check run
• Assist in investing decisions affecting operating & advancement cash reserves.
• Help monitor cash balances to ensure proper liquidity for College’s ongoing operations and those for the Benedictine College School of Medicine

5. Manage Alternative Investments and Investments for both Benedictine College and the Benedictine College School of Osteopathic Medicine

• Download investments statements and all alternative investments statements
• Record entries for all investing activity
• Reconcile all investment activity monthly

6. AP Vendor Setup and Vendor File Maintenance

• Setup all new AP vendors, including vendors for student refunds
• Ensure completed W9s are obtained and retained on-file for all vendors
• Manage ACH setup for vendors requesting this form of payment
• Work with bank contacts to research and resolve both: positive pay issues as well as outgoing payment issues
• Monitor all Vendor Inbox activity and provide professional, punctual responses to all inquiries

POSITION QUALIFICATIONS

Competency Statement(s)

• Very Accurate, Analytical, Detail Oriented, Problem Solver
• Must be able to multi-task well in a fast-paced environment with little supervision
• Be able to draft professional & polished email communications
• Possess good verbal communication skills
• Willing to work with faculty & administration, including students from time to time
• Be diligent and punctual in meeting deadlines and responding to requests

Education

A Bachelor’s degree in accounting required

A CPA is preferred, but not required

Experience

Minimum of 3 to 5 years of professional, full-time work experience in a similar accounting role

PHYSICAL DEMANDS

Physical Abilities Lift /Carry

Stand O

Walk O

Sit F

Handling / Fingering O

Reach Outward O

Reach Above Shoulder O

Climb N

Crawl N

Squat or Kneel O

Bend O

Push / Pull

12 lbs or less O

13-25 lbs N

26-40 lbs N

41-100 lbs N

Lift /Carry

10 lbs or less O

11-20 lbs N

21-50 lbs N

51-100 lbs N

Over 100 lbs N