Position Summary:
The Accounting Specialist is a part-time position working approximately 20-25 hours per week and is responsible for supporting daily accounting operations, including accounts payable, accounts receivable, credit card reconciliations, payroll backup, and project setup within the ERP system. This role ensures the accurate and timely processing of financial transactions, maintains organized financial records, and provides administrative and operational support to the Controller.

Key Responsibilities:

Accounts Payable (AP)
•Process and code vendor invoices accurately and in a timely manner
•Match invoices to approvals and supporting documentation
•Maintain vendor records and resolve invoice discrepancies

Accounts Receivable (AR) and Collections
•Generate and distribute customer invoices
•Apply incoming payments accurately to customer accounts
•Monitor aging reports and follow up on past due balances
•Communicate professionally with customers regarding billing and payment issues

Project Setup (ERP System)
•Set up new projects in the ERP system based on approved contracts
•Enter project details including budgets, billing terms, and key dates
•Maintain accurate and up-to-date project records
•Coordinate with internal teams to ensure project data integrity

Credit Card Reconciliations
•Reconcile monthly credit card statements
•Ensure proper coding of transactions and supporting documentation
•Follow up on missing receipts or discrepancies

Payroll Backup Support
•Assist with payroll processing as needed
•Support time entry review and data validation
•Maintain confidentiality of payroll-related information

General Accounting and Administrative Support
•Maintain organized financial and accounting records (digital and/or physical filing)
•Assist the Controller with routine accounting tasks and reporting support
•Perform other administrative duties as assigned

Qualifications:
•Associate’s or Bachelor’s degree in Accounting, Finance, or related field, or equivalent hands-on experience
•2+ years of experience in accounts payable, accounts receivable, or general accounting support
•Hands-on experience working within an ERP or accounting system (e.g., Deltek, NetSuite, Sage, or similar), including invoice processing, payment application, and project setup
•Experience with credit card reconciliations and maintaining accurate supporting documentation
•Basic understanding of accounting principles (e.g., expense recognition, account coding)
•Strong attention to detail and organizational skills
•Ability to manage multiple priorities in a small team environment
•Clear and professional communication skills for vendor and client interaction
•Proficiency in Microsoft Excel and standard office applications
•Experience in a project-based or professional services environment
•Exposure to payroll processing or payroll systems
•Experience supporting billing or working directly with project managers