Equal Opportunity Schools (EOS) is a nonprofit organization dedicated to ensuring that all students have access to rigorous college and career-preparatory courses in secondary education. By partnering with school districts nationwide, EOS works to identify and dismantle barriers that prevent these students from enrolling and succeeding in advanced academic programs such as Advanced Placement (AP), International Baccalaureate (IB), and dual enrollment courses.  Learn more at https://eoschools.org/.  Through data analysis, proprietary tools, and year-round support, EOS empowers educators and system leaders to create learning environments where every student is seen, understood, and given the opportunity to realize their full potential.

Position Title: Bookkeeper
Classification: Part-Time (maximum 25 hours per week)
Pay Range: $25.00 to $28.00 per hour.

The part-time Bookkeeper supports the organization by recording, tracking, and reconciling daily financial transactions. They lead the accounts payable and accounts receivable workflows, maintain the general ledger, and assist in routine month-close activities. The bookkeeper must be online and available from 11am – 4pm PST Monday through Friday. Application details at the end of the posting. This application process will close at midnight on February 17.This role is a part-time, hourly, non-exempt position. Employees in this role are paid for hours worked and are eligible for overtime pay in accordance with federal and state law. This position is not benefits-eligible. Applicable state and local paid sick leave laws apply.

Key Responsibilities:

Accounts Payable

• Serve as the first point of contact for vendors and staff in processing items for payment.
• Maintains schedule of recurring transactions, prepaid transactions, and accrued expenses.
• Processes and records invoices for payment multiple times per week.
• Processes corporate expense transactions, reimbursements, and payments multiple times per week.
• Reviews transaction information and receipts for completeness and accuracy.
• Ensures accurate and timely payments.

Accounts Receivable

• Serve as the first point of contact for customers/donors when processing donations and other receipts.
• Coordinates with the revenue department to ensure accurate and timely invoicing for services.
• Maintains schedules of receivables, active collections, and deferred revenues.
• Supports the revenue department in the timely collection of receivables.
• Processes and maintains check and deposit logs.
• Processes and records the receipt of funds and bank deposits.

Cash Flow

• Maintains weekly cash flow and bank balance reports.
• Processes and records bank transfers.
• Monitors daily cash balances to ensure funds availability.
• Follows up on any pending, disputed, or reversed transactions.

Month Close

• Performs monthly reconciliation of bank, credit card, and p-card transactions.
• Records and reconciles monthly payroll transactions and tax liabilities.
• Prepares and records complex allocations, depreciation and amortization transactions.
• Prepares and reviews preliminary financial reports including profit & loss and balance sheet statements.

Staff Support

• Provide staff with assistance with and orientation to EOS’s financial systems, processes, and policies.
• Coordinates the transmission of finance and tax information across internal teams.
• Leads on communicating with staff on late or missing transaction documentation and coding.
• Monitors and maintains accounting software, accounts payable, and p-card systems.

Audit Support

• Assist in the reconciliation of General Ledger accounts.
• Gathers, collates, and submits documents for external auditor review.
• Reviews and responds to requests for information from external auditors.

Other Duties – as assigned

Required Qualifications:

• Minimum 3 years’ experience as a Bookkeeper, Accounting Clerk, or similar role.
• Minimum 2 years’ recent experience with Quickbooks Online, Bill.com, or similar accounting platforms.
• Minimum 2 years’ experience in leading accounts payable and/or accounts receivables and workflows.
• Proven organizational skills and attention to detail, including time management.
• Excellent people skills, with experience collaborating in a diverse, and dynamic work environment.
• Ability to act with integrity, professionalism, and confidentiality.
• Advanced Microsoft Excel, Outlook, and SharePoint skills.
• General proficiency with Microsoft Teams, Microsoft Power Point, and Adobe PDFmaker.
• Adherence to daily and weekly schedules.

Preferred Qualifications:

• Associate’s degree (or higher) in Accounting.
• Prior experience working for a non-profit organization in a similar role.
• Prior experience working in a fully-remote capacity.

Supervisorial Responsibilities:

• The Bookkeeper does not have supervisorial responsibilities.

Autonomy:

• The Bookkeeper is expected to work independently, with a minimum level of direct supervision.
• The Bookkeeper is expected to use sound judgement, in alignment with the organization’s missions and values, in the performance of their duties.
• The Bookkeeper may be empowered to make decisions that directlyimpacttheir work and shall not make independent and autonomous decisions thatimpactthe entire organization, the Leadership Team, or other departments and teams.

This position is supervised by the Chief Financial Officer.

Employee Value Proposition

Career Advancement

• We prioritize recognition: We know how hard our team works for our students and school teams. We have a comprehensive recognition program in place the allows staff to celebrate one another, as well as opportunities for leadership to acknowledge the deep contributions of our team. Our high performers feel seen. 

Work Structure

• Remote/hybrid work: We believe that talent exists all over. We structure the work that allows our employees to work wherever they need to have fulfilled personal lives beyond work. This position is fully remote.
• Time Off: This role is part-time and paid hourly and is not benefits-eligible. While paid organization-wide closure periods and PTO programs apply to benefit-eligible roles, part-time hourly employees may use flexible scheduling where feasible and are covered by applicable state and local paid sick leave laws.

Total Rewards

• Highly competitive starting base pay: We aim to meet the market here. We pay our new hires very well for their depth of expertise. We set our salary bands at the 50th percentile of the market, and trend towards the 75th. We benchmark against the major metropolitan areas in the ed-tech sector to ensure our staff have compelling salaries no matter their region. We place peopleonbands based on their depth ofexpertiseand competency.

Application Process

This application process will close at midnight on February 17th.

Our recruitment process ensures we are seeking to understand the skills, outcomes and impact garnered from your previous experiences and how they align with this position.  The opportunity description clearly outlines evidence and competencies that we are seeking to better understand from your previous experiences.  If you have some but not all the qualifications for this position, you are encouraged to apply. EOS values all types of experience and understands that talent can be found and nurtured on-the-job. All candidates will be notified of their candidacy within 2 weeks of the application deadline.     The first stage in our application process is the application, which includes submitting your resume and answering some basic screening questions. Candidates are then selected for short interviews, usually 20 minutes via telephone, to discuss their experience in more depth.  Candidates who move to the third stage of our interview process will join our CFO and one other employee for a 60-minute Teams interview.  We aim to have an offer extended by February 27th, 2026.

Equal Employment Opportunity Statement

We are an equal opportunity employer and are committed to building a diverse and inclusive workplace. We consider all qualified applicants for employment without regard to race, color, religion, sex, gender identity or expression, sexual orientation, national origin, age, disability, veteran status, genetic information, or any other protected status under applicable federal, state, or local law. Candidates with accessibility needs are encouraged to contact hr@eoschools.org for any accommodation requests.