Bookkeeper / Financial Operations Coordinator (Onsite) – Lotus Professional College

Location:

Richmond, VA (Onsite)

Institution:

Lotus Professional College

Compensation:

$26.00 – $30.00 per hour

About Lotus Professional College

Lotus Professional College, located in Richmond, Virginia, is a nationally accredited institution offering programs in Massage Therapy, Esthetics, and Acupuncture. Our mission is to provide high-quality, student-centered education that prepares graduates for success in their chosen fields while maintaining the highest standards of compliance, accountability, and professional ethics.

We are seeking a highly experienced and detail-driven Bookkeeper / Financial Operations Coordinator to manage the College’s accounting, budgeting, and financial operations. This position will work closely with and report directly to the President of Lotus Professional College, serving as a trusted partner in financial management and operational oversight.

Position Summary

The Bookkeeper / Financial Operations Coordinator oversees all aspects of the College’s financial administration, including bookkeeping, accounts payable and receivable, budget development, financial reporting, and purchasing oversight.

The ideal candidate will be extremely proficient in both QuickBooks Desktop and QuickBooks Online, possess strong analytical and organizational skills, and demonstrate the ability to maintain fiscal integrity across multiple operational areas. This is a key leadership support role, ensuring the financial health and accuracy of the institution’s daily operations.

Key Responsibilities

Bookkeeping & Accounting

• Maintain complete and accurate financial records in accordance with GAAP and institutional policies.
• Process and record all invoices, receipts, deposits, and journal entries using QuickBooks Desktop and QuickBooks Online.
• Manage accounts payable and accounts receivable, ensuring timely billing, collections, and payments.
• Conduct monthly bank and account reconciliations for all accounts.
• Track vendor contracts, recurring payments, and expense schedules.
• Maintain detailed, audit-ready records and support internal and external financial reviews.
• Prepare financial statements, reports, and documentation for accreditation and compliance purposes.

Budgeting & Financial Oversight

• Work directly with the President to develop, monitor, and update institutional and departmental budgets.
• Prepare monthly variance, expense, and cash flow reports for executive review.
• Track and analyze expenditures to ensure fiscal responsibility across departments.
• Support the annual budget preparation process, collecting and consolidating data from department heads.
• Provide insights and recommendations for cost control and financial efficiency.

Ordering & Purchasing Management

• Manage and approve all purchasing and ordering for supplies, materials, and equipment across the College.
• Track all departmental purchases to ensure compliance with approved budgets.
• Maintain vendor relationships, negotiate pricing, and ensure competitive procurement practices.

Front Desk & Storefront Financials

• Oversee all financial operations for the front desk and retail storefront, including sales tracking, deposits, and reconciliation.
• Train and coordinate with reception staff to ensure proper transaction recording and cash-handling procedures.
• Verify that all cash, credit, and digital payments align with financial records and budgets.

Administrative & Compliance Support

• Collaborate with the President, Registrar, Financial Aid, and department leads on reconciliations and financial reporting.
• Prepare financial summaries and reports for audits, regulatory agencies, and accrediting bodies.
• Uphold confidentiality, accuracy, and integrity in all financial documentation and communications.

Qualifications

• Bachelor’s degree in Accounting, Finance, or Business Administration;
  OR minimum of 4 years of professional bookkeeping/accounting experience with verifiable references.
• Extensive experience with both QuickBooks Desktop and QuickBooks Online (required).
• Advanced proficiency in Microsoft Excel and financial reporting tools.
• Strong understanding of accounts payable/receivable, reconciliations, and budget management.
• Excellent analytical, organizational, and communication skills.
• Ability to work independently, meet deadlines, and maintain confidentiality.
• Must successfully pass a background check prior to employment.

Schedule & Work Setting

• Full-time, onsite position at Lotus Professional College’s Richmond campus.
• Standard business hours, Monday–Friday.

Compensation & Benefits

• Hourly rate: $26.00 – $30.00, commensurate with experience.
• Benefits include:
  • Health insurance options
  • Paid Time Off (PTO)
  • Professional development opportunities
  • Tuition discounts for eligible Lotus programs

Equal Employment Opportunity

Lotus Professional College is an Equal Opportunity Employer. We consider all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other protected category.