Accounts Payable Clerk
A. Job Responsibilities
As an Accounts Payable Clerk, you will handle the daily processing of invoices while providing excellent customer service by answering all vendor inquiries and maintaining a high level of attention to detail. In addition, this role will provide accounting and clerical support to the accounting department by compiling and maintaining accounts payable records.

B. Job Functions
Summary of Essential Duties and Responsibilities

1. 1. Excellent organizational skills
   2. Professional in all aspects of his/her behavior.
   3. Good Communication skills, both oral and written.
   4. Ability to multitask and work in a fast-paced environment.
   5. Must be self-motivated and work without direct supervision.
   6. Ability to organize and prioritize workload to meet deadlines.

C. Essential Duties and Responsibilities include the following. Other duties may be assigned.

1. Process incoming invoices, ensuring accuracy and compliance with company policies and provide customer service to vendors.
2. Verify and reconcile invoice discrepancies and resolve any payment issues
3. Enter invoice data into the accounting system
4. Maintain and update vendor files, including contact information and payment terms
5. Respond to vendor inquiries in a timely and professional manner
6. Follow up on AP Issues
7. Maintain all accounts payable reports, spreadsheets, and accounts payable files
8. Distribute and mail signed checks as required
9. Reconcile vendor statements
10. Assist with other accounting and administrative tasks as needed

D. Competencies

To perform the job successfully, an individual should demonstrate the following competencies:

1. Lives out and promotes the Company's core values of Safety, Integrity, Communication, Excellence, and Determination
2. Customer Service – Manages difficult or emotional situations; Responds promptly to employee needs; Meets commitments.
3. Planning/Organizing – Prioritizes and plans work activities; Uses time efficiently; plans for additional resources; Sets goals and objectives; Organizes or schedules other people and their tasks; Develops realistic action plans.
4. Adaptability – Adapts to changes in the work environment; Manages competing demands; Changes approach or method to best fit the situation; Able to deal with frequent change, delays, or unexpected events. Able to operate with a sense of urgency when necessary and juggle multiple projects with competing deadlines.
5. Problem Solving – Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions.
6. Interpersonal Skills – Focuses on solving conflict, not blaming; Maintains confidentiality; Listens to others without interrupting; Keeps emotions under control; Remains open to others’ ideas and tries new things.
7. Communication - Excellent communication skills, including listening, asking clarifying questions when needed, writing, and a superior attention to detail.

E. Education and Experience

1. 1+ year of Accounts Payable experience preferred
2. Prior construction industry experience a plus.
3. Basic understanding of accounting principles and accounts payable processes
4. High school diploma or general education degree (GED) required.
5. Strong computer proficiency is a must, with a knowledge of Microsoft Office Applications.