Bookkeeper & Administrative Finance Coordinator (Remote) Location 100% Remote

Experience Level Senior

Work Schedule Monday to Friday, 8:00 AM – 5:00 PM (EST)

English Level Advanced (C1)

Role Overview The Bookkeeper & Administrative Finance Coordinator will support the transition of bookkeeping and finance operations in-house across multiple entities. This role will handle Accounts Payable (AP), Accounts Receivable (AR), general bookkeeping, vendor management, digital organization, and operational support, working closely with senior leadership.

Key Responsibilities Bookkeeping & Financial Operations

• Manage day-to-day bookkeeping activities across multiple entities.

• Maintain general ledgers and accurately categorize expenses.

• Assist with monthly close, financial reporting, tax preparation, and process improvements.

• Collaborate cross-functionally with senior leadership.

Accounts Payable (AP)

• Manage vendor profiles, W9s, and payment preferences.

• Review and process bills across all brands.

• Prepare payment runs and track due dates.

• Resolve vendor inquiries and discrepancies.

Accounts Receivable (AR) (for select brands)

• Generate invoices and reconcile AR aging reports.

• Monitor and follow up on outstanding payments.

• Support integrations with CRM and e-commerce platforms (e.g., HubSpot, Shopify).

Administrative & Operational Support

• Maintain organized digital documentation and contracts.

• Support internal process onboarding and documentation.

• Help build scalable workflows and standard operating procedures (SOPs).

Mandatory Requirements

• Minimum 2 years of experience working with U.S.-based companies in accounting or bookkeeping.

• Strong hands-on experience with QuickBooks Online, Excel, and Google Sheets (Excel test required).

• Advanced English communication skills (written and spoken).

• High attention to detail, strong organization, and ability to work independently in a remote environment.

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