Part-Time Bookkeeper & Multi-Funder Billing Specialist

RISE Services LLC
Fredericksburg, Virginia
$24–$27 per hour
Approximately 20–25 hours per week
Part-time employee | In-office position

Numbers Should Tell the Truth. Help Us Make Sure They Do.

If you are the kind of bookkeeper who does not stop at “the account reconciles”—because you need to understand exactly why it reconciles—we would like to meet you.

RISE Services LLC is seeking an experienced, highly organized Part-Time Bookkeeper & Multi-Funder Billing Specialist for our Fredericksburg office.

This is not simply a data-entry position. You will help ensure that services billed, payments received, bank deposits, remittances, and QuickBooks records agree. When something does not match, we need someone who will investigate it, document it, and communicate it—not ignore it or enter an unsupported adjustment.

What You Will Do

Multi-Funder Billing

• Prepare and submit billing to multiple government and community funding sources.
• Review service authorizations, rates, units, and supporting documentation before billing.
• Create and maintain invoices in QuickBooks Online.
• Track billing from initial submission through final payment.
• Review remittance reports, payment documentation, denials, and adjustments.
• Match payments to the correct client, invoice, program, state, and funding source.
• Monitor unpaid, denied, rejected, underpaid, or partially paid claims.
• Maintain accurate accounts-receivable and denial follow-up reports.
• Communicate promptly when documentation, authorizations, or payment information is missing.
• Maintain complete records to support audits, funder reviews, and accreditation requirements.

Bookkeeping and Reconciliation

• Maintain accurate financial records in QuickBooks Online.
• Record and categorize deposits, expenses, payments, transfers, and other transactions.
• Complete bank and credit-card reconciliations.
• Reconcile invoices, remittances, deposits, and QuickBooks income.
• Distinguish transfers, loan proceeds, credit-card payments, reimbursements, and operating income.
• Research and resolve missing, duplicated, or incorrectly classified transactions.
• Assist with accounts payable and vendor-payment records.
• Support month-end closing and financial reporting.
• Maintain a clear audit trail for corrections.
• Alert leadership promptly when accounts cannot be fully supported or reconciled.

Why This Position Matters

RISE works with multiple programs and funding partners. A single payment may include services for several clients or programs, and every dollar must be assigned correctly.

The person in this role will help leadership answer essential questions:

• Was every completed service billed?
• Was every payment received and recorded?
• Was each payment assigned to the correct funder, program, client, and state?
• Do the remittances agree with the bank deposits?
• Do the bank and credit-card statements agree with QuickBooks?
• Are unpaid or denied claims being actively followed?
• Are financial reports complete and reliable?

About RISE Services LLC

RISE Services LLC provides employment, vocational, transition, and community-based services to individuals with disabilities. We work with Medicaid Waiver programs, state vocational rehabilitation agencies, school systems, and other government and community funding partners across multiple states.

Our work helps people pursue meaningful employment, greater independence, and increased participation in their communities. Accurate billing and financial records allow us to sustain and expand those services.

You May Be a Strong Fit If You:

• Naturally investigate numbers that do not match.
• Can explain your work and provide supporting documentation.
• Understand that a zero reconciliation difference does not automatically mean the books are correct.
• Keep detailed records and consistently follow tasks through completion.
• Are comfortable managing multiple funders, deadlines, rates, and billing rules.
• Communicate problems early instead of allowing them to remain unresolved.
• Take responsibility for the accuracy and completeness of your work.
• Can work independently without losing accountability.

Required Qualifications

• At least two years of professional bookkeeping, billing, accounting-support, or accounts-receivable experience.
• Hands-on experience with QuickBooks Online.
• Experience creating invoices and recording and applying payments.
• Experience completing bank or credit-card reconciliations.
• Understanding of accounts receivable and payment follow-up.
• Proficiency with Microsoft Excel or similar spreadsheet software.
• Strong analytical, organizational, and problem-solving skills.
• Excellent attention to detail.
• Ability to protect confidential client, employee, banking, and financial information.
• Reliable attendance and the ability to work in our Fredericksburg office.

Preferred Qualifications

• Experience with Medicaid, healthcare, behavioral health, human services, or disability-services billing.
• Experience billing vocational rehabilitation agencies, school systems, insurance companies, government contracts, grants, or other third-party funders.
• Experience reviewing remittances and resolving denied or unpaid claims.
• Experience supporting multiple companies, states, programs, or locations.
• Experience correcting incomplete or inaccurate QuickBooks records.
• Familiarity with electronic billing portals or case-management systems.

A college degree is helpful but not required when a candidate has directly relevant experience.

Schedule and Compensation

• Approximately 20–25 hours per week
• Primarily scheduled during regular weekday business hours
• Work performed in our Fredericksburg, Virginia office
• $24–$27 per hour, based on directly relevant experience

Candidates with strong QuickBooks Online, reconciliation, accounts-receivable, Medicaid, healthcare, or government-funder billing experience may be considered at the higher end of the range.

How to Apply

Please submit your résumé and answer the application questions regarding your experience with:

• QuickBooks Online
• Bank and credit-card reconciliations
• Accounts receivable
• Multi-funder billing
• Remittance review
• Payment discrepancies and denials

If you are someone who wants every number supported, every payment accounted for, and every discrepancy resolved, we encourage you to apply.

RISE Services LLC is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, sex, pregnancy, national origin, age, disability, veteran status, or any other status protected by applicable law.