Administrative Services and Facilities Managers Jobs Near Me in Kentucky

Position Summary
- Provides secretarial support and clerical duties as directed by the department’s management. Contributes to the effectiveness of the department through performance of clerical functions.
Minimum Qualifications
- Work Experience
  - One year of progressively responsible clerical experience required.
  - Previous healthcare experience preferred.
- Education
  - High school diploma or equivalent preferred.
- Certifications/Licensure
  - None required.
Job Specific Performance Standards
- The duties listed below are a summary of the major essential functions of this position. The position may require other duties, both major and minor, that are not mentioned, and specific functions may change from time to time.
  - Answers incoming phone calls and greets visitors to department within a timely fashion. Determines nature of call/visit and provides appropriate response, guidance. Refers to more complex issues appropriately. Takes messages and/or refers visitor/caller to appropriate person.
  - Provides general information or services in compliance with department policy, organization practice and regulations within the scope of the position.
  - Prepares and/or assists with preparation of miscellaneous correspondence/documents (letters, agendas, minutes, charts, agreements, reports, etc.). Provides general clerical support to include distribution of materials, filing, faxing, and copying. Composes, transcribes, and keyboards letters, memos, procedures, and reports for the Administrative Director and the department.
  - Examines, reconciles and prepares for approval the payment of invoices of services provided to the department to include vendor bills.
  - Maintains stock of office supplies, forms and other office essentials. Orders supplies as requested by staff.
  - Maintains departmental filing system for department reports and personnel records.
  - Maintains incoming patient referrals for Medical Nutrition Therapy & Diabetes Self Management. Ensures patient referrals contain all necessary information for billing insurance. Communicates with physician’s office if additional information for referrals needed. Facilitates initiating referral from physician offices if requested by patron.
  - Schedules, places reminder calls and registers Medical Nutrition Therapy and Diabetes Self Management Education patients.
  - Schedules and maintains communication with our outside community partners that provide monthly screenings at Health & Wellness.
  - Assists Health & Wellness Director with community events. Sends out pre-event information to vendors and participants. Maintains invoices and payments related to event vendors and participants. Helps with preparation, set up and break down of events.

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