This classification is scheduled for the following cost of living adjustments:

THE POSITION

The Orange County Fire Authority (OCFA) is currently recruiting for the position of Clerk of the Authority. Under general direction, plans, organizes, oversees, coordinates, and reviews the work of staff performing administrative support related to the activities of the Clerk of the Authority office, including administration, the legislative function, Board of Directors support, archiving of public records and public information, and filing officer services; coordinates assigned activities with other Authority departments, officials, outside agencies, and the public; fosters cooperative working relationships among Authority departments and with intergovernmental and regulatory agencies and various public and private groups; provides highly responsible and complex administrative support to the Assistant Chief of Business Services in areas of expertise; ensures legal compliance with applicable laws; and performs related duties, as assigned.

IDEAL CANDIDATE

The ideal candidate for the position of Clerk of the Authority with the OCFA will be a highly skilled administrative professional with a proven track record of managing complex records and facilitating effective communication within a public agency. This individual should demonstrate exceptional organizational abilities, attention to detail, and proficiency in coordinating board meetings, preparing agendas and minutes, and ensuring compliance with applicable laws and regulations. Strong interpersonal skills, discretion, and the ability to work collaboratively with elected officials, staff, and the public are essential. Experience in municipal or governmental operations, along with a commitment to excellence and integrity, will distinguish the ideal Clerk of the Authority.

SCHEDULE OF EVENTS

Last Day to Apply: Sunday, May 10, 2026

Oral interview: Week of June 8, 2026

Selection Interview: Week of June 15, 2026

Preferred Assignment Start Date: Week of July 13, 2026

CLASS CHARACTERISTICS

This is a division manager classification responsible for planning, organizing, reviewing, and evaluating the programs, services, and operations of the Authority’s Clerk functions including overseeing short and long-term planning and providing assistance to the Assistant Chief of Business Services and the Board of Directors in a variety of administrative, coordinative, analytical, and liaison capacities. Responsibilities include development and administration of division policies, procedures, and services along with development and administration of the Division budget, and evaluation of the Division’s programs and activities. Incumbents serve as a professional-level resource for the Assistant Chief of Business Services and Authority executive leadership. Performance of the work requires the use of considerable independence, initiative, and discretion within broad guidelines.

To view the full list of essential functions, knowledge, and skills, please use the link to the classification specification provided below.

OCFA Clerk of the Authority

Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:

Education: Equivalent to a bachelor’s degree in public administration, business administration, political science, or a related field

Experience: At least five (5) years of experience providing responsible administrative support to a public agency clerk’s function which included management of public records and compliance with the Brown Act and the California Public Records Act, and which included two (2) years of supervisory experience.

Licenses and Certifications

• Possession of a valid California Class C Driver License is required at time of appointment and must be maintained throughout employment.
• Possession of, or the ability to obtain, a Notary Public certificate upon appointment and must be maintained throughout employment.

This classification is subject to enrollment in the California DMV Pull Notice Program, which periodically provides Risk Management with the incumbent’s Driver License records and status.

PHYSICAL DEMANDS

Must possess mobility to work in a standard office setting and use standard office equipment, including a computer, and to operate a motor vehicle to visit various Authority and meeting sites; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone. Standing in and walking between work areas is frequently required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification frequently bend, stoop, kneel, and reach to perform assigned duties, as well as push and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects up to 25 pounds.

ENVIRONMENTAL CONDITIONS

Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.

SELECTION PROCEDURE

Selection procedure shall mean a test or serious of tests used to measure applicant's ability to perform the duties of a class or position, to rank applicants on an Eligible List, and to appoint Eligibles to vacant positions. Note: Eligibles who are not selected for hire are retained on the Eligible List for future consideration until the expiration or abolishment of the Eligible List.

Initial Selection Review

The Human Resources Division reviews all initial application materials to identify qualified applicants. Applicants meeting minimum qualifications will be invited to the first phase of the recruitment process. The OCFA reserves the right to refer only the better qualified applicants if the number of applicants is high. If the number of applicants is high, the review process may include a secondary screening (by a panel of job knowledge experts) of the applications and/or supplemental questionnaires in which the better qualified applicants are referred to the next phase of the recruitment process. Because recruitment processes vary, applicants are advised to thoroughly review the job announcement before submitting their online application materials.

Testing

Testing for this position or any other position may include, but is not limited to the following: written exam, practical exam, panel interview, physical ability test, assessment center, oral presentation, project assignment, etc. If a revision is made to a testing component during a recruitment process, the assigned recruiter will notify by email all affected applicants.

American’s With Disabilities Act (ADA) Accommodations

In accordance with the Americans with Disabilities Act, anyone who needs an ADA accommodation for the purposes of employment testing should contact Duke Steppe, Human Resources Manager at (714) 573-6807 or dukesteppe@ocfa.org at least 72 hours prior to any portion of the examination process.

Recruitment and Selection Process and Requirements

All recruitment and selection processes and requirements will be held in accordance with the OCFA's Merit and Selection Rules, which are available for review at www.ocfa.org.

ELIGIBLE LIST:

The duration of an Eligible List for this recruitment is one (1) year, unless abolished by the Human Resources Director prior to the expiration.

WITHDRAWING FROM THE RECRUITMENT PROCESS:

If an applicant chooses to withdraw from this recruitment process, he/she is required to submit an email notification to Duke Steppe, Human Resources Manager at dukesteppe@ocfa.org requesting a withdrawal from the process. The email to the recruiter must include the applicant's current phone number.

QUESTIONS:

All questions regarding this position should be directed to Duke Steppe, Human Resources Manager at (714) 573-6807 or dukesteppe@ocfa.org.

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