GENERALSTATEMENTOFRESPONSIBILITIES:

To assure smooth, efficient and effective operation of the campus, promote the college for the best interest of our students and employees and to maintain a high level of confidentiality, accuracy and professionalism.

ESSENTIALFUNCTIONS:

StandardExpectations:

• Responsible for the daily operations, including the inputting, recording and reconciling of business transactions of the campus and campus business office as it relates to students, staff, telephone operations, and public inquiries.
• Coordinates campus activities, schedule classrooms, use of facilities, and prepare rental agreements.
• Receives, deposits and reconciles college funds, student billing trouble shooting and submit appropriate documentation to the District Business Office.
• Coordinates transportation needs and schedule vehicles for faculty, staff and students. Ensure vehicles are scheduled for maintenance and in a clean condition, both internal and external.
• Oversees control of facility key use HVAC , and requests maintenance and repair of physical facilities.
• Facilitates the registration process as directed by the Registrar’s Office.
• Facilitates the financial aid process as directed by the Financial Aid Office.
• Coordinates the distribution of incoming and outgoing mail.
• Acts as liaison for students, staff and the public with other college departments; make referrals as necessary.
• Maintains and contributes to updating handbooks: manager, custodian and monitor.
• May be responsible for inputting, recording and reconciling off-site location registration materials.
• Supervises, hires, trains and schedules office staff, custodial staff or contracted custodial staff, and monitor(s).
• Creates incident reports regarding difficulties with students, faculty or public relations.
• Maintains inventory of office and custodial supplies.
• Attends campus-wide meetings and serve on task force and committees as assigned.
• Chair of Safety Committee and oversees safety measures.
• Organizes and supports community outreach within our district.
• Performs other duties as assigned.

StandardCompetencies:

COMPETENCIES	DESCRIPTION	PROFICIENCY
Technology	Ability to proficiently use Microsoft Office Products (i.e.Word, Excel, Outlook, PowerPoint) Adobe Products (Docu-Sign/E-Sign),GoogleApplications(Drive),Slack,Zoom,and variousotherMicrosoft365 programs.	Intermediate
Communication	Ability to communicate effectively with faculty, staff and the general public.Excellentintrapersonalskills.	Advanced
Diversity & Multi-Culturalism	Abilitytoworkinadiverse,multi-culturalenvironment.	Advanced
Flexibility &Adaptability	Abilitytoadapttothedemandsofanygivenday/time.	Advanced
Self-Awareness	Abilitytoreflectonself-performanceandgrowth opportunities.	Basic
ContinualImprovement	Abilitytoseekopportunitiesforprofessionalgrowth.	Basic
ActionOriented	Abilitytomakedecisionsandtakeaction.	Advanced
Confidentiality	Abilitytomaintainconfidentiality, follow FERPA and maintain professionalism.	Advanced
Physical	Ability to perform the following physical requirements of theposition with or without a reasonable accommodation:critical sensory requirements include general vision(correctedto 20/20),hearorlisteninthenormalrange(corrected)andspeakandgivedirectionsclearly. Obtain a CPR Certification within 1 year of employment.	Basic
Policies and Procedures	Knowledge of the college-wide policies and procedures and the ability to facilitate policies and procedures Knowledge of Federal and State Labor Laws.	Intermediate

MINIMUM QUALIFICATIONS:
Associate’s degree and three years related administrative level experience and one-year supervisory experience.

PREFERRED QUALIFICATIONS:
Bachelor’s degree.