Position Summary: Responsible for handling all membership dues, government grant/contract and technology service billing functions for AAMVA and its affiliates; including invoice and payment inquires, unbilled A/R analysis, preparing federal periodic reports, assisting with month-end and year-end close processes, and ensuring compliance with Generally Accepted Accounting Principles (GAAP), AAMVA, IRS and other regulatory policies and guidelines.

Essential Duties and Responsibilities:

• Create and maintain organized billing files and customer records
• Review, understand, and apply contract document(s) as it relates to billing and revenue
• Generate timely invoices for cost reimbursable, T&M, and fixed price awards
• Review invoices to ensure completeness and accuracy
• Remit customer invoices via mail, email or designated web-based invoicing system
• Review, validate and process invoice adjustments/credits and sales tax (as applicable)
• Gather and submit documentation to process customer refunds (as necessary)
• Monitor and follow-up with customers on past due balances and other irregularities
• Complete government required reporting documents (i.e. SF-270 and SF-425)
• Support internal and external customer inquiries/requests and resolve issues promptly
• Prepare monthly reconciliations of Accounts Receivable subledger and general ledger accounts
• Reconcile unbilled balances and monitor grant/contract funding
• Research and solve reconciling items related to timing differences between billing and revenue recognition in a timely manner
• Work closely with Project Managers and FP&A personnel to complete billing and revenue recognition and resolve related issues
• Develop and maintain schedules to track customer financial activity
• Prepare year-end audit schedules and PBC items
• Ensure compliance with applicable agreements, guidelines and regulations
• Create and maintain applicable desktop procedures
• Assist management with other special projects as needed

Direct Reports:

• N/A

QUALIFICIATIONS

Formal Education:

• Bachelor’s degree in Accounting or Finance or equivalent experience required.

Knowledge, Skills and Abilities Required:

• 6+ years of progressively responsible experience in billing and accounts receivable required
• 3+ years’ experience working in a contracting environment with the government
• Experience with Sage Intacct or other mid-range automated accounting systems a plus
• Proficient in Microsoft Excel and Word applications
• Experience with Abila software (netFORUM preferred)
• Strong work ethic, flexibility to work under tight deadlines and extreme attention to detail
• Excellent problem-solving skills and ability to think quickly
• Must have discretion to maintain and handle confidential or sensitive information
• Ability to improve and streamline processes
• Ability to work independently with minimal supervision as well as within a group/team
• Team player with a customer service focus and excellent communication / interpersonal skills that can work cooperatively with all levels of employees, management & external agencies

Disclaimer Statement: The preceding job description has been written to reflect management’s assignment of essential functions. It does not prescribe or restrict the tasks that may be assigned.

AAMVA is an Equal Opportunity Employer—M/F/D/V