Job Summary

The Staff Accountant provides oversight of the companies’ payables & receivables functions and will approve invoices for payment, ensuring the appropriate coding and monitoring Accounts Payables aging reports. The Accountant will assist in the preparation of monthly financial statements, bank and balance sheet reconciliations.

Duties/Responsibilities

• Reviews and approves invoices, including coding to the appropriate business units and general ledger accounts.
• Processes files and invoices received, codes to appropriate general ledger accounts and validates coding that has been entered by operations.
• Imports accounts payable invoices into accounting systems. Scans, files and codes invoices received.
• Monitors the general accounting and accounts payables shared email accounts. Ensures emails are addressed timely and conducts follow-up until email/issue is resolved satisfactorily.
• Confirms the accuracy of invoice information and supporting documentation. Reaches out to operators and other members of the company for information, as needed.
• Effective and proactive communication with vendors.
• Completes new vendor setup form and collects necessary vendor information (Form W-9). Submits timely to supervisor for processing.
• Completes monthly credit card and bank accounts reconciliations, including confirmation of supporting receipts and required documentation.
• Provides management with clerical assistance as requested.
• Participates in system enhancement or implementation projects.·
• Prepares weekly payables request worksheet and submits to Treasury Management for payment approval. Ensures approved payments are processed and released in a timely manner.
• Manages vendor roster. Ensures vendor setup is accurate and changes are entered timely into the vendor setup. Creates and maintains departmental resources including vendor lists, payment terms and other pertinent information. Prepares forms 1099 annually.
• Prepares and/or reviews sales tax reports based on invoices and established departmental procedures. Ensures tax reports are completed timely and submitted for review and approval by management.
• Serves as lead in resolving vendor conflicts and reconciling the AP subledger.
• Effective and proactive communication with vendors.
• Maintains knowledge of departmental practices and procedures.
• Performs other related duties as assigned.

Required Skills/Abilities

• Excellent verbal and written communication skills. Positive attitude and willingness to help other team members.
• Excellent organizational skills and attention to detail.
• Knowledge of general financial accounting and operational accounting. Understanding of and the ability to adhere to generally accepted accounting principles.
• Ability to correctly prepare sales and payroll tax reports.
• Proficient with Microsoft Office Suite or similar software, and accounting software.

Education and Experience

• Bachelor’s degree in Accounting, or related field. Advanced work experience may be used in lieu of bachelor’s degree.
• 2+ years of related experience preferred.

Physical Requirements

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift 15 pounds at times.