Office Administrator – Albuquerque, New Mexico

Department: Shared Services
Reports To: Office Manager

Position Summary

The Office Administrator in New Mexico will play a key role in building a unified Shared Services department from the ground up. This position provides comprehensive administrative and operational support, ensuring smooth office functions and compliance with company standards. You will be the go-to resource for the local team and a liaison between multiple departments. Additionally, this role will provide virtual support to other office locations, assisting with tasks from different regions to help distribute workload evenly across the Shared Services team.

Essential Duties & Responsibilities

• Serve as the primary administrative contact for the office.
• Coordinate bid submissions and maintain vendor/subcontractor lists.
• Support project managers and field teams with documentation and scheduling.
• Manage office supplies and monitor costs.
• Process invoices and assist with client billing.
• Collect and submit payroll documentation and timecards.
• Maintain compliance records, certifications, and training documentation.
• Assist with onboarding and termination processes.
• Act as a liaison with union representatives and manage benefit documentation.
• Maintain organized filing systems and enforce office policies.
• Provide front desk coverage and manage mail and deliveries.
• Prepare weekly manpower reports for corporate.
• Provide virtual administrative support for other offices as needed to balance team workload.
• Perform other duties as assigned.

Qualifications

Must-Haves:

1. Excellent customer service and communication skills.
2. Ability to work independently and proactively find solutions.
3. Tech-savvy with willingness to learn new software (Adobe, Bluebeam).
4. Willingness to become a public notary (training reimbursed).
5. Basic accounting knowledge.

Preferred:

• Construction industry experience in an administrative role.
• Bachelor’s degree (preferred, not required).

Work Environment

• In-office role with approximately 15–18 team members.
• Collaborative and growth-oriented culture.