Operations Coordinator in Lenexa, Kansas at P1 Service LLC

P1 Service, LLC, is seeking an Operations Coordinator for our Lenexa office.

Join our P1 Team!

P1 Service, LLC., part of the BCTS family of facility solutions providers, provides customers with the best in HVAC, mechanical, electrical, and plumbing service. Our turn-key solutions for all types of building solutions in a variety of markets has made P1 Service one of the top contractors in the nation. When you work for P1 Service, you'll be part of a culture that puts safety first, treats associates like family, and provides challenging work in a rewarding, energetic environment. P1 Service takes pride in maintaining a high standard of excellence along with an ethical and friendly business culture.

P1 Service, LLC. is an equal opportunity employer. All qualified applicants will receive consideration for employment, regardless of status, including status as a protected veteran or as an individual with a disability.

The Opportunity

We're seeking a detail-oriented Operations Coordinator to serve as the administrative backbone of our Startup, TAB (Testing, Adjusting, and Balancing), and Commissioning (Cx) operations. This role is the critical link between field technicians and Project Managers — managing end-to-end project workflows, ensuring regulatory compliance, and providing high-level logistical and administrative support to our Service Managers. It's an ideal fit for an organized, proactive professional who thrives in a fast-paced, technical environment.

What You'll Do

Project Management & Operational Execution

• Manage the full lifecycle of Startup, TAB, and Cx projects — from initiation and tracking through closeout
• Create and maintain comprehensive job folders, including Pre-Functional Tests, submittals, and annotated mechanical drawings
• Compile technical data into reports and deliver final documentation to customers and/or managers
• Assist in the preparation of bearing/vibration and fire damper inspection reports and documentation

Contractual & Executive Support

• Assist Service Managers with Facility Management Service Level Agreements (SLAs), including updating, tracking, and distributing information across all locations
• Provide administrative support to management as requested, including scheduling meetings, coordinating travel arrangements, organizing team lunches, and assisting with special projects

Training, Compliance & Resource Logistics

• Oversee monthly tool calibration, including managing purchase orders, shipping tools to manufacturers, maintaining NEBB-required calibration certificates, coordinating with field staff on equipment availability, and tracking tool purchases and repairs
• Manage the NEBB re-certification process and lead logistics for CEU training classes, including booking facilities, managing registrations, tracking RSVPs, coordinating catering, and submitting evaluations to KS PHCC
• Prepare data and logistics for recurring operational meetings, including the STAB meeting and the Specialty Services for Special Projects Friday meeting

Benefits for fulltime non-bargaining personnel include:

• Educational Assistance program
• PTO and holiday pay
• Volunteer community service paid time off
• Bereavement paid time off
• Company paid life insurance
• Company paid disability insurance
• Company paid Employee Assistance Program with counseling
• Company paid financial education & wellness program with budgeting resources
• 401K retirement plan
• Health with HSA, Dental, and Vision insurance
• Dependent Care FSA
• Voluntary Life insurance
• Voluntary Hospital Indemnity, Critical Illness, and Accident insurance plans
• Voluntary LegalShield and Identity Theft protection plans
• Employee Discounts

Work Environment

• Office-based
• Scheduled shift is flexible but must fall between the days/hours of M-F 7am-5pm
• Occasional local travel to client sites or project locations may be required

If you are a qualified individual with a disability or a disabled veteran, you may request a reasonable accommodation if you are unable or limited in your ability to access job openings or apply for a job on this site as a result of your disability. You can request reasonable accommodations by contacting Human Resources: Email: hrsupport@p1-service.com or call: 913-529-9033.

Ready to Join Our Team?

If you're passionate about building client relationships while delivering exceptional services, we want to hear from you!

To Apply: Visit our website at https://p1-service.com/careers

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Required Education and Experience

• High school diploma or equivalent.
• 2+ years of experience in operations support, dispatching, scheduling, customer service coordination, or administrative coordination.
• Proficiency with Microsoft Office (Outlook, Excel, Word).
• Proficiency with Adobe and/or Bluebeam

Preferred Education and Experience

• Associate degree or coursework in business administration, construction management, or a related field.
• Experience in the construction, facility services, or mechanical/electrical/plumbing trades.
• Experience supporting field service teams or working in a service contracting environment.
• Experience with service management, dispatching, or ERP software (e.g., COINS or similar platforms).

Additional Eligibility Qualifications

None required for this position.