Subcontractor Prequalification Coordinator at Coakley & Williams Construction, LLC – Bethesda, Maryland

The Subcontractor Prequalification Coordinator will assist with the prequalification, compliance, and document management process associated with the CWC’s Subcontractor Prequalification Program.

Essential Duties & Responsibilities

• Identify and contact subcontractors from the subcontractor database to request prequalification materials. Assist subcontractor and/or their agents with completion and submission of materials. Ensure timely and compliant submission of prequalification materials.
• Import data for new subcontractors into the system.
• Upon receipt of complete subcontractor prequalification material notify internal approving parties, track and obtain their approvals. Resolve issues of non-compliant submissions.
• Maintain database of all prequalified subcontractors updating as required.
• Coordinate with operations team members to make sure that the purchasing process is being supported by the prequalification process.
• Requalify all subcontractors on annual basis, collect updated financial and safety data and verify references.
• Manage the project close out rating system ensuring project teams complete score cards in a timely manner.
• Create and maintain a work acquisition and burn rate database for all subcontractor contract awards. This database shall be used to track contract awards, monitor max contract, and aggregate amount of project awards. Make database accessible to preconstruction and operations.
• Build effective relationships with subcontractors, operations, and preconstruction teams to support the subcontractor qualification program.
• Maintain statistical records of the progress of the prequalification program.
• Make periodic reports and presentations to the Executive Team about status of the prequalification process.
• Use latest technology and software to complete projects assigned.
• Participate in the CWC Client Care Program

Knowledge, Experience, and Special Skills Required

• Bachelor’s Degree or Associate’s Degree.
• One (1) to Three (3) years of work experience, construction experience a plus.
• Proficiency in Microsoft Office (Outlook, OneNote, Word, Excel).
• Strong written and verbal communications skills.
• Ability to assess and prioritize multiple tasks, projects, and demands.
• Ability to work independently and remotely with minimal direction.
• Detail oriented, excellent organizational, time management and interpersonal skills.
• Passionate, self-motivated and dedicated to high-quality work.
• Ability to perform all the above in a digital/paperless environment.
• Ability to perform all the above in a hybrid work environment.

Job Demands

Individuals should be able to reach above and below, stoop and bend, sit, walk, and stand. Individuals should also be able to lift, carry and/or moving items up to 25lbs.

Minimum of 40 hours per week required. Works hours will vary depending on project specifications and may involve weekends and night work.

Additional Note

The above statements are intended to describe the general nature and level of the work required. The list is not exhaustive of all duties and responsibilities, knowledge, skills, abilities, physical job demands and working conditions associated with the job. Successful candidate will seek additional duties to master.