Office Manager/Executive Assistant in Chicago, Illinois at Sheer Logistics

Sheer Logistics is a leading logistics services provider, with a focus on transparency and value, providing clients with a comprehensive offering of technology enabled supply chain and logistics solutions including managed transportation, multi-modal brokerage, consulting, and other complimentary services.

Our mission is to build trusting relationships that consistently deliver extraordinary results to employees, shippers, carriers and suppliers. Transparency is our foundation, because having complete information allows clients to make better decisions. It saves time, it’s better for business, it’s better for people, and ultimately, it’s better for the long-term relationships we cultivate.

Position Summary

The Office Manager & Executive Assistant is responsible for ensuring the smooth day-to-day operation of the office while providing administrative support to executive leadership. This role serves as the central point of coordination for office administration, vendor management, employee experience initiatives, scheduling, communications, and executive support. The ideal candidate is highly organized, proactive, detail-oriented, and comfortable managing multiple priorities in a fast-paced environment.

This position is expected to work a minimum of 25 hours per week, with flexibility based on business needs and executive support requirements.

Essential Functions

Office Management

• Oversee daily office operations and maintain a professional, organized, and welcoming work environment
• Manage office supplies, equipment, and inventory, ensuring resources are stocked and functioning properly
• Coordinate office maintenance, repairs, and relationships with vendors and service providers
• Manage incoming mail, shipments, and office correspondence
• Assist with office budget tracking, invoice processing, and vendor payments
• Coordinate office events, employee meetings, team celebrations, and company gatherings
• Support onboarding logistics for new hires, including workspace setup, supplies, and office access
• Maintain office policies, procedures, and administrative records

Executive Assistant Support

• Manage executive calendars, scheduling, and meeting coordination
• Arrange travel accommodations, transportation, and itineraries for leadership
• Prepare meeting materials, presentations, agendas, and follow-up documentation
• Assist with expense reporting and reconciliation
• Screen and prioritize communications, correspondence, and requests for executive leadership
• Coordinate leadership meetings and take meeting notes when necessary
• Track action items and ensure timely follow-up on key initiatives
• Assist with special projects and administrative initiatives as assigned

Administrative & Employee Support

• Serve as a point of contact for employees, visitors, and external partners
• Assist with internal communications and company announcements
• Support employee engagement initiatives, recognition programs, and culture building activities
• Coordinate conference rooms, catering, and meeting logistics
• Maintain confidential information with professionalism and discretion

Education and/or Experience

• 3+ years of experience in office management, executive support, administrative operations, or a related role
• Strong organizational and project management skills
• Excellent written and verbal communication skills
• Ability to handle confidential information with discretion
• Proficiency with Microsoft Office Suite and Google Workspace
• Experience managing multiple priorities with strong attention to detail
• Self motivated and able to work independently

Working Conditions and Physical Demands:

• Sedentary inside office work with limited exposure to weather conditions.