Medical Records Coordinator - Martha & Mary in Poulsbo, Washington at Martha & Mary Health Services

Martha & Mary

Poulsbo, WA

Martha & Mary, a mission-driven organization, is committed to "bridging generations, enriching lives." We provide compassionate care and support to those in need, fostering a resident-centered culture that emphasizes kindness, patience, and professional excellence. We are seeking a detail-oriented and dedicated Medical Records Coordinator to join our team, ensuring the integrity and security of our medical records while providing exceptional support to residents and staff.

As a Medical Records Coordinator, you will be responsible for managing and securing both electronic and written medical records, ensuring compliance with all relevant regulations, including HIPAA and PHI privacy standards. You will play a critical role in maintaining the accuracy and standardization of medical records, conducting audits, and providing coding compliance training to clinical and billing staff. Your ability to handle sensitive information with discretion and your commitment to a resident-centered approach will be key to your success in this role.

Onsite position with a wage range of $22-$28/hr. based off years of applicable experience

Key Responsibilities:

• Record Management: Maintain and ensure the security of electronic and written medical records, including databases and operational capabilities. Troubleshoot any issues that arise.
• Quality Assurance: Analyze, review, and audit medical records to ensure standardization. Manage active, archived, and destroyed records according to established protocols.
• Compliance & Training: Develop and report on Health Information Management (HIM) quality assurance measures. Ensure coding compliance, conduct coding training, and serve as a resource to billing specialists and clinical staff.
• Policy & Procedure Development: Assist clinical staff in developing and refining standards, policies, procedures, and process improvements related to medical records.
• HIPAA Compliance: Ensure compliance with HIPAA and PHI privacy standards. Develop and conduct relevant training and orientation for staff.

General:

• Dependability: Demonstrates reliability by reporting for work on time and following instructions conscientiously.
• Positive Attitude: Approaches work with flexibility and eagerness, encouraging a positive environment.
• Compassion: Exhibits kindness, patience, and thoughtfulness toward customers and colleagues.
• Initiative: Takes the lead in displaying enthusiasm, resourcefulness, and creativity, helping others stay focused on our mission.
• Loyalty: Communicates effectively, supports leadership, and upholds honesty, trustworthiness, and commitment to the organization.
• Willingness: Participates in committees, attends meetings, and engages in community events, prioritizing the needs of Martha & Mary.
• Adherence to Code of Conduct: Follows Martha & Mary's Principles and Standards of Conduct, as outlined in the Employee Handbook.
• Continuous Learning: Attends mandatory in-services and strives to increase professional knowledge.
• Resident-Centered Culture: Actively participates in resident-centered activities, focusing on resident needs and well-being.

Required Qualifications:

• Education: Associate's degree or equivalent technical school completion of a certified coding or health information management program, or a combination of education and experience.

• Experience: Certified Coding Specialist, Certified Professional Coder with ICD-9-CM and CPT coding experience preferred. Experience in healthcare electronic records management and familiarity with Minimum Data Set (MDS) required. Proficiency with PCs, MS Office Suite, and electronic medical records is essential.

Knowledge, Skills, and Abilities:

• Coding Principles: Strong understanding of coding principles and ability to train clinical and clerical staff.
• Policy Evaluation: Competent in evaluating policies and procedures related to medical records management.
• Billing & Reimbursement: Knowledge of healthcare billing and reimbursement processes, including Medicare, Medicaid, L&I, and commercial insurance.
• HIPAA Compliance: Thorough understanding of HIPAA standards and medical records management.
• Interpersonal Skills: Strong analytical, problem-solving, communication, customer service, and organizational skills.
• Technical Proficiency: Competent in using PCs, software, and electronic medical records systems. Effective phone system usage is also required.

Why Join Us?

• Work in a supportive, mission-driven environment where your contributions are valued.
• Be part of a team that prioritizes resident-centered care and employee growth.
• Opportunity for professional development and continuous learning.

Benefits:

Martha & Mary offers fair wages, competitive benefits and supportive work environments, where we become friends and family. We invite you to apply and become a part of one of Kitsap County's largest not-for profit employers. The following benefits/compensation are offered at Martha & Mary.

• Paid Time Off (PTO) is accrued at varying rates depending on length of employment. Accrual rates begin at 5.32 hours per month based on a 40-hour workweek. These accruals include the required sick leave per Washington State’s Paid Sick Leave Law
• 40% discount on child care services while working
• Comprehensive benefit package after 60 days to include medical, dental, vision and life insurance options.
• Career advancement opportunities across multiple sites and departments
• 403(b) Retirement Savings Plan is available immediately upon hire
• 5 Paid Holidays
• Employee Assistance and Counseling for life’s challenges outside of the workplace
• Cell phone, Health Club and Auto service discounts
• And much more

Martha & Mary employee benefits and wages offered are reviewed annually and are intended to be fair, beneficial and competitive in today’s market whether just entering our workforce or nearing retirement. Benefit offerings are based on employment status. Salary ranges, benefits and other compensation are subject to change.

Martha & Mary is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Employment is contingent upon successful completion of background and reference checks.