Executive Assistant in Snoqualmie, Washington at Snoqualmie Valley Health

At Snoqualmie Valley Health, we’re not just in the business of healthcare; we’re in the business of empowering our community to live boldly and live well. Our commitment to excellence and innovation calls for team members who will build trust, obsess over excellence, lead innovation, and deepen connections within our community. We are guided by our core values, and we’re looking for someone who can embody those principles as part of our dynamic and growing team.

Located in a trailblazing, adventure-loving town at the base of the Cascades, Snoqualmie Valley Health is an independent public hospital district serving a vibrant community that thrives on both adventure and connection. This is more than a job—it’s an opportunity to be part of something bigger.

Job Title: Executive Assistant

Position Summary: The Executive Assistant provides high-level administrative and organizational support to the Chief Nurse Executive and Chief Strategic Operating Officer at Snoqualmie Valley Health. This position manages complex scheduling, prepares reports and correspondence, coordinates meeting materials and follow-up items, and supports executive projects and strategic initiatives. The role requires strong attention to detail, sound judgment, discretion with confidential information, and the ability to collaborate effectively across departments, leaders, external partners, and community stakeholders.

ESSENTIAL FUNCTIONS:

Build Trust: We exhibit integrity, transparency and compassion in every interaction.

• Professional, proactive, forward-thinking, and calm under pressure

• Reliable, discreet, and grounded with strong judgement

• Maintains confidentiality and demonstrates discretion when handling sensitive executive, organizational, and personnel information

Obsess Over Excellence: We have high standards and seek continuous improvement.

• Sharp, analytical, and quick to absorb information; able to pivot seamlessly

• Produces accurate, polished work products while managing competing priorities and deadlines

Lead Innovation: We lead with creativity, agility and think bold in our approach.

• Passionate about advancing healthcare in the Snoqualmie Valley

• Takes pride in supporting leaders who drive community health and strategic growth

• Identifies opportunities to improve administrative workflows, communication, and executive support processes

Deepen Connections: We build strong relationships with our patients, their families and partners in the communities we serve.

• Warm, emotionally intelligent, and collaborative

• Builds effective working relationships across departments, leadership teams, external partners, and community stakeholders

Key Responsibilities

• Manage complex calendars for the CNE and CSO, including scheduling meetings and travel. Anticipate needs and keep the executives one step ahead.

• Prepare agendas, coordinate materials, and keep minutes/action items during meetings where the executive is in attendance.

• Draft correspondence, reports, and presentations with a high level of accuracy and professionalism.

• Serve as a liaison between the CNE/CSO and internal departments, external partners, and community stakeholders by building trusted relationships.

• Monthly credit card reconciliation and expenditure reimbursements.

• Support executive projects, ensuring milestones and deliverables are met.

• Maintain organized and professional systems for files, contracts, and documentation.

Qualifications

Education & Experience

• Bachelor’s degree in Business Administration, Public / Health Administration, or related field preferred.

• Minimum of 3-5 years of experience as an Executive Assistant or Administrative Professional supporting senior leadership, in a healthcare environment.

Skills & Competencies

• Advanced proficiency in Microsoft Office Suite (Excel, Teams, Word, PowerPoint, Outlook); Experience using AI tools for drafting, summarization, or workflow efficiency preferred.

• Exceptional organizational and time management skills; ability to prioritize multiple assignments, meet deadlines, and maintain professionalism under pressure. Self-motivated to provide excellence and ask questions promptly.

• Excellent written and verbal communication abilities, with strong attention to accuracy and detail.

• Ability to interact effectively with executives, clinicians, board members, and community leaders. Managing up, down, and across with grace and clarity.

• High degree of discretion, integrity, and confidentiality.

• Commitment to the mission and values of Snoqualmie Valley Health District and the communities it serves.

Work Environment

• Lively and dynamic office environment within a hospital administrative setting.

• Strong interpersonal relationships.

• May require occasional early morning, evening, or weekend work to support scheduled board meetings and hospital events.

OTHER DUTIES: Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

BENEFITS: We believe in taking care of those who take care of our community. We’re proud to offer a comprehensive benefits package that puts your health and well-being first. With our flexible medical plan, you’ll have access to multiple in-network tiers, including top-quality care from Snoqualmie Valley Health, Eastside Health, and First Choice/First Health providers. The best part? Anyone covered under our plan can receive care at SVH at no cost! It's all about giving you the options and support you need to experience life’s great adventures.

• Medical

• Dental

• Vision

• Pharmacy

• Life and AD&D

• Retirement Plan

• Employee Assistance Program (EAP)

• Flexible Spending Account (FSA)

• Travel Assistance & ID Theft Protection

• Pet Insurance

• Other Voluntary Benefits

Benefit Eligibility Requirements - Employees regularly scheduled at least 20 hours per week.

Employee Dependents - Your legal spouse or domestic partner; dependent children until age 26.

Waiting Period - 1st of the month from the date of hire.

PLEASE NOTE:

• The flu vaccine or exception (during flu season) are required for employment, with exemptions available for valid medical or religious reasons.

• Snoqualmie Valley Health is a drug-free workplace. We complete drug screenings as a part of our onboarding process.