Office Administrator in Lubbock, Texas at Red River Commodities

Red River Commodities is a leading processor of sunflower seeds and specialty grains, specializing in high-quality, nutritious food products. We pride ourselves on our sustainable practices, innovation, and commitment to delivering superior products to our customers. Our team shares core values focused on quality, innovation, responsibility, and community. We work hard, play harder, embrace authenticity, and always support one another to achieve our goals.

Location: 212 ne loop 289, Lubbock TX

Job Overview:

The Office Administrator is a pivotal role that supports the daily operations of the Wildlife Lubbock facilities by managing administrative tasks, processing purchase invoices, and serving as a point of contact for both internal staff and external vendors. This position ensures a well-organized, efficient office environment while also supporting HR-related processes and vendor coordination. The ideal candidate is highly organized, detail-oriented, and capable of managing multiple responsibilities with professionalism and discretion.

Key Responsibilities:

Accounts Payable & Purchasing

• Process purchase order invoices accurately and in a timely manner.
• Handle all purchase invoices related to the Lubbock facilities.
• Reconcile company credit card statements and ensure alignment with internal budgeting processes.
• Coordinate with suppliers for routine and one-off purchasing needs (e.g., UPS, cleaning supplies, copier paper).

Office Management

• Serve as the primary point of contact for general office operations.
• Manage office supply inventory and place orders for everything from cleaning supplies to printer/copier materials.
• Answer incoming calls and direct them appropriately to relevant departments or personnel.
• Coordinate facility needs, including equipment maintenance and service calls management (copiers, phones, etc.).
• Assist with basic IT setup and troubleshooting; support Corporate IT team as needed with internet and equipment installations coordination.

HR & Employee Support

• Act as liaison for employees with HR-related questions, including topics such as handbook questions, payroll, benefits, and 401(k) enrollment.
• Assist in the processing of the following onboarding tasks for new employees:
  • Schedule drug screening checks as required.
  • Coordinate onboarding logistics with new hires, managers, and corporate HR to ensure smooth onboarding experiences.
  • Complete online I-9 forms and other compliance-related documents as needed.
  • Enroll new employees into the ADP time clock.
  • Set up key fobs and building access for new employees.

Company Culture & Events

• Serve as the primary organizer for company events and celebrations, including holiday parties and employee appreciation activities coordinating with the corporate office as needed.
• Support internal communication efforts and foster a positive workplace environment through coordination of cultural initiatives with plant management and corporate office.

Preferred Qualifications:

• 2+ years of experience in office administration, HR assistant, or accounting support, preferably in a manufacturing or logistics environment.
• Strong understanding of accounts payable processes and office management systems.

• Strong communication and interpersonal skills, with the ability to interact effectively with truck drivers, employees, and management.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and data entry systems, familiarity with accounting or ERP systems is a plus.

• Strong interpersonal skills with the ability to build and maintain relationships across departments and locations.
• Excellent organizational skills and attention to detail.
• Ability to multitask and work efficiently in a fast-paced environment.
• Knowledge of shipping/receiving procedures and HR onboarding processes is a plus.

Company Benefits:

At Red River Commodities, we value our employees and are committed to providing a supportive and rewarding work environment. As a member of our team, you will enjoy a competitive salary, comprehensive health benefits, and opportunities for career growth and development. Below are some additional benefits that we offer.

• On-demand pay available through Tapcheck
• Paid time off
• Paid Holidays
• 401k & company match
• Profit Sharing
• Employee Assistance Program

Red River Commodities and its subsidiaries are an equal opportunity employer committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws. This applies to all employment practices within our organization. Red River Commodities makes hiring decisions based solely on qualifications, merit, and business needs at the time.

We are committed to maintaining a legal and compliant workplace. As part of our hiring process, Red River Commodities participates in the E-Verify program.