Executive Assistant in New York, New York at Martin Brûlé Studio

About Martin Brûlé Studio

MBS is an AD100 firm. With an international perspective, and a great reverence for the unpredictable beauty of nature, Martin Brûlé Studio has developed an approach that is at once steeped in history yet free of rules and restrictions. The studio specializes in interior architecture and design services and is based in New York, Paris & Montréal.

Key Responsibilities

1. Executive & Calendar Management

• Manage the Creative Director’s calendar, appointments, travel schedules, and meetings across multiple

time zones.

• Anticipate scheduling conflicts and resolve them proactively.

• Coordinate internal meetings, client presentations, and site visits.

• Ensure daily briefing and preparation for all meetings and events.

2. Communications & Gatekeeping

• Act as a primary point of contact for external partners, clients, and collaborators.

• Draft, proof, and manage correspondence with clarity and professionalism.

• Maintain discretion with all confidential and sensitive information.

• Filter, prioritize, and track communications to ensure timely follow-ups.

3. Project & Administrative Coordination

• Support project teams with logistical coordination, including internal deadlines, deliverables, and

reporting.

• Maintain organized digital and physical filing systems, records, and archives.

• Track key operational and creative milestones to support executive decision-making.

• Assist with presentation preparation and client deliverables.

4. Travel & Events

• Coordinate domestic and international travel, including flights, accommodation, and on-site logistics.

• Prepare detailed itineraries, briefing documents, and contacts lists.

• Support in organizing studio events, exhibitions, or client dinners.

5. Studio Operations Support

• Act as a bridge between leadership and other studio teams to keep communication clear and structured.

• Monitor key operational workflows to ensure smooth day-to-day function of the leadership office.

• Support in budget tracking and vendor coordination as needed.

Qualifications & Skills

• 4+ years of experience in executive support, preferably in creative industries (design, architecture, fashion,

or art).

• Exceptional organization, time management, and attention to detail.

• Excellent written and verbal communication skills.

• Proven ability to handle sensitive and confidential information with discretion.

• Proficiency with Google Workspace / Microsoft Office Suite; familiarity with project management tools is a

plus.

• Ability to work across multiple time zones and adapt to shifting priorities.

• Cultural fluency, with the ability to represent the studio to high-profile clients and collaborators.

• French language skills are an asset, but not required.