Workplace/Office Coordinator in San Francisco, California at Windfall

As our Workplace Coordinator, you'll be the first person that greets our Windfall employees and visitors. You will be responsible for overseeing day-to-day office operations, contributing to our company culture, and keeping our team happy with an amazing work environment. This role will require you to be on-site 5 days a week in our SF office.

Our mission is to change how organizations perceive and use people data. We hold true to our core values of: (1) Be an excellent communicator; (2) Operate with transparency; (3) Provide leverage, not optimization; (4) Win When Our Customers Win; and (5) Act with integrity and trust.

• Greet employees and visitors at the front desk, managing the intercom system and acting as the primary point of contact for property management, vendors, and deliveries to the office
• Keep the kitchen and lunch area tidy and running by preparing coffee, loading/unloading the dishwasher, and ordering/stocking snacks and drinks, managing the daily lunch service via our vendor (Forkable)
• Maintaining the upkeep of our conference rooms, phone booths and shared spaces, ensuring AV equipment is working, whiteboards are cleared and ready to use, and tables and chairs are tidy
• Manage and report on office inventory and order supplies (kitchen, general office, restroom) as needed
• Process incoming and outgoing mail and packages, shipping items, depositing checks, and scanning or routing important documents
• Responsible for managing office seating, floor plan, and setting up employee workstations for new hires
• Manage swag inventory including welcome packages for new hires, customer thank yous, and support for marketing field events
• Organize employee engagement activities, including team events, company parties, employee celebrations, happy hours, etc., both virtually and/or physically
• Support the Marketing team by coordinating shipments of event materials, booth assets, and swag to and from conferences, field events, and customer meetings
• Come up with ideas for improving the workspace and employee experience
• Provide support for planning, coordination, travel, and logistics for company events and offsites while taking budget into consideration
• Assist with other administrative tasks, as needed, providing cross-functional support

• 2+ years of experience in workplace operations or office management (preferably in a startup or high-growth company)
• Experience supporting Marketing, including office and field events
• Strong written and verbal communication skills, with the ability to build effective relationships and maintain a professional presence when interacting with executives and stakeholders
• Proficient in Google Suite and Slack
• Proactively anticipates office needs and takes ownership of creating a thoughtful, high-touch workplace experience while effectively managing priorities and projects
• A desire to learn, contribute, and add value every single day