Office Coordinator at McCarthy Building Companies, Inc. – Phoenix, Arizona

The Office coordinator overseeing daily office operations, supplies, mailroom, vendors, and events while providing proactive support and excellent internal customer service. This is a fully onsite role based at McCarthys Phoenix office.

Manage all aspects of office supplies, to include: developing and strategizing standard offerings, ordering, invoicing, daily restocking, organizing, and anticipating needs.

Manage positive and effective vendor partnerships to ensure consistent service for office amenities.

Serve as a point of contact for office maintenance needs reporting

Maintain conference room organization and tidiness

Assemble and maintain minor office equipment

Engage with end users to solicit feedback and continuous improvement

Collaborate with administrative team to plan, prepare, and execute internal and external events as directed

Serve as a cultural steward

Manage printer maintenance and toner inventory

Fill in for front desk receptionist as directed

Maintain and manage the mail room to include: process development and improvement, shipping, receiving and distribution, vendor and equipment management, and invoice allocation

Collaborate with Office Manager in developing process improvement strategies to enhance partner experiences and office efficiencies

Work independently, manage time, and take initiative to execute daily tasks with minimal direction

Ability to work a minimum of 35 hours and maximum of 40 hours a week during typical business hours

High School Diploma or GED

Experience in food service or hospitality a plus

Able to communicate effectively and follow routine verbal and written instructions

Able to manage time effectively and work independently

Able to work positively and efficiently with other team members

Microsoft Outlook, Word and Excel experience highly desired

Able to demonstrate positive customer service with partners and vendors

Working Conditions and Physical Effort:

Work is normally performed in a typical interior office work environment

Must be able to repetitively lift 20 pound boxes, bend, stretch, squat and reach

Must be able to be up and moving around for a couple hours at a time

Must be able to transport supplies across several floors

Use standard cleaning products in kitchen environment

McCarthy is proud to be an equal opportunity employer, including disability and protected veteran status.

NOTICE TO EXTERNAL SEARCH FIRMS: McCarthys Talent Acquisition Team is the only authorized representative permitted to engage with external search firms, staffing agencies, or other third-party recruiting partners. McCarthy maintains an Approved Agency List for recruiting partners, which is reviewed and updated annually.

McCarthy will only consider submissions from agencies with a signed fee agreement in place for the current year. McCarthy does not accept unsolicited resumes, candidate submissions, or referrals from agencies that do not meet these requirements.

If a candidate is submitted without an active agreement, McCarthy will have no obligation to pay any fees and reserves the right to contact, engage, interview, or hire such candidate(s) without any financial or other responsibility to the submitting agency. Unsolicited resumes, including those sent directly to hiring managers or other employees, will be considered the property of McCarthy.