Parish Manager at St. Benedict Roman Catholic Parish Phoenix – Phoenix, Arizona

Under the supervision of the Pastor, will oversee all temporal aspects of the parish, plant facilities, office management, parish administration, and human resources. The Parish Manager will be a member of a collaborative team that is charged with seeing that the parish operation is driven towards the overall vision and mission of the parish.

Essential Job Functions

Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Parish Administration

• Support the pastor and ministry leaders/committee in developing, executing and evaluation of parish strategic plan.

• Represent staff in Parish Pastoral and Finance Councils.

• Oversee parish office operations, ensuring compliance with diocesan policy and procedures.

• Responsible for ensuring the parish is operating within the Canon Law and Civil Laws.

• Provide support for staff and volunteers as needed.

• Collaborate with Pastor to see that employees have the opportunity for growth, both spiritually and professionally.

• Responsible for maintaining open communication, both inside and outside the parish community.

• Coordinate/oversee the day-to-day activities of the parish including but not limited to Resource allocations, Front Office, Website, Communications, and Parish Records.

Financial Management

• Coordinate with the accountant for timely and accurate monthly and yearly financial reporting to the Pastor, Parish Finance Council, Diocese of Phoenix, and Federal and State requirements.

• Manage financial transactions for the parish and school to include:

• Keep current on all accounts payable for church and school

• Oversee accounts receivable and accounts payable for parish and school.

• Assure that all expenses are controlled within budgetary restraints and forecasts for the Church.

• Maintain files needed for the accountant that will help audit and prepare monthly financial statements

• Coordinate with the accountant to develop the budget for the parish and school in collaboration with the Pastor, Principal, staff, and Finance Council.

• Oversee the annual operational and capital plan to ensure the Parish and school is within budget.

• Oversee and coordinate the operation of the gift shop

Facilities Management

• Coordinate general operation of the Parish, develop and oversee building use, security, vendor, and rental agreements.

• Oversee the purchase and maintenance of office supplies, equipment and computers.

• Coordinate with other staff to ensure that sacramental records and all parish documents are properly maintained and protected.

• Coordinate, facilitate and supervise operation and maintenance of buildings, grounds, equipment and furnishings, reviews bids and contracts for renovation and maintenance projects.

• Coordinate all matters regarding liability, insurance and safety in the Parish.

• Research vendors and negotiates contracts with suppliers for Pastor’s approval.

• Negotiate bids and contracts for renovation and maintenance projects for Pastor’s approval.

Human Resources

• Manage the office and ensure a positive work environment.

• Oversee employee policies and procedures, benefits, evaluation procedures, training, employee relations, employee files and compliance with Federal and State laws for school and parish personnel.

• Develop job descriptions, hire, supervise and evaluate maintenance, clerical and support staff.

• Ensure compliance with Diocesan requirements of background checks for employees, Safe Environment Training, employee fingerprinting, and other requirements mandated by the Diocese for parish and school.

• Provide IT support to staff and supervise IT vendors.

• Conduct/assist in job candidate searches, interviews, selection and orientation process.

• Maintain confidentiality in all areas.

• Perform any other job-related duties as requested by Pastor.

Knowledge, Skills and Abilities Preferred

• Extensive understanding of Roman Catholic Church structure and teachings.

• Ability to read, write and speak English and Spanish.

• Ability and experience in hiring, supervising and coaching employees and volunteers to perform to the best of their abilities.

• Excellent communication and interpersonal skills.

• Ability to organize, work independently, set schedules, prioritize tasks, and work with other members of the staff in a team setting.

• Intermediate to advanced skill level in computer software applications, including spreadsheets, word processing and database programs (Access, Excel, Word), and the ability to learn new software.

• Ability to learn and work with Realm and other similar software.

• Proven leadership and management skills.

• Ability to facilitate meetings.

• Ability to administer employee benefits programs.

• Ability to delegate responsibilities and empower others.

Minimum Qualifications

• Active practicing Roman Catholic in full communion with the Church.

• Bachelor’s degree in business or equivalent experience.

• Five-year work experience in management or a similar field.

Work Environment

• This job operates in a professional office environment.

• This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Physical Demands

This is largely a sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets and bend or stand as necessary.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive list of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.