AC Administrative Coordinator in Fayetteville, Arkansas at ARMI Contractors
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Job Description
Administrative Coordinator – Fayetteville, AR
ABOUT ARMI
Since 2003, our family-owned business has specialized in process and utility piping, expanding into multiple business units over the years. We now offer nationwide services in Process & Utility Piping, Process Equipment & Installation, Thermal Fluid, and Industrial HVAC. As industry leaders, we maintain elite standards by hiring top talent. ARMI is known for work safety, meeting deadlines, quality production, and staying within budget. We believe in reinvesting in our people and supporting the local community—because we succeed together.
THE ROLE
As Administrative Coordinator, you are the front door and the backbone of our Fayetteville office — the first face visitors see, the voice on the phone, and the person who keeps onboarding, records, calendars, and supplies running like clockwork. You’ll support HR, recruiting, and training across a growing two-state company. Organized, dependable, people-first. High ownership.
WHAT YOU'LL OWN
- The front desk — welcoming employees, candidates, vendors, and visitors; answering and directing calls
- Onboarding logistics — folders, paperwork, I-9 collection, badge photos and badges, Procore setup, and email signatures, so every new hire is ready on day one
- Compliance records — driver’s license, DOT, and OSHA card tracking, plus the Safety Shoe Voucher program
- Communication rhythm — weekly org charts, monthly calendars, company emails and invites, and a monthly internal newsletter
- Events & engagement — support for employee events, recognition programs, and community activities
- Office operations — supplies, vendor orders, document prep, mail, and business errands
WHAT WE'RE LOOKING FOR
- 1+ years of administrative, office, or customer-facing experience preferred — we will train the right person
- Organized and detail-driven — you keep lists, hit deadlines, and follow through without reminders
- Comfortable with computers — Microsoft Office required; experience with ADP, Procore, or similar systems a plus
- A warm, professional communicator — in person, on the phone, and in writing
- Discretion with confidential information — this role sits inside HR
- Valid driver’s license and clean driving record required (occasional errands and pickups)
- Must successfully pass a pre-employment drug screen and background check
WHAT ARMI OFFERS
Pay That Reflects Your Experience
Pay based on experience and skill set, with an annual performance incentive on top of that.
COMPANY PROVIDED
- Per diem and travel pay
- Branded ARMI apparel provided when you start
BENEFITS
- 100% Company-Paid Medical (High-Deductible) & Dental for team members
- Buy-Up Copay Medical Plan Option
- Vision, Life, Accident & Critical Illness Coverage
- Short & Long-Term Disability
- 401(k) with Company Match
- Paid Vacation & Holidays
GROWTH & STABILITY
- A company that promotes within
- Stable pipeline of work – we are growing
- Milestone anniversary swag & cash bonus
- Team events & annual company celebration
All qualified applicants will receive consideration for employment without regard to the individual’s race, color, sex, national origin, religion, age, genetic information, status as a military veteran, or any other characteristic protected by applicable law.