Human Resource Assistant GLSL in Waterford, Wisconsin at Waterford Senior Living LLC

Locations:

• Waterford Senior Living / Memory Care

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Welcome to Human Resources at Great Lakes Senior Living

At Great Lakes Senior Living, our mission is to provide a superior level of compassionate care, dignity, and respect to each and every person who enters our doors. We strive to nurture an environment of love, encouragement, and support—creating a workplace where employees feel valued, supported, and empowered to deliver exceptional care.

As a Human Resources Assistant, you play a vital role in building a positive employee experience, ensuring compliance, and supporting the people who care for our residents every day.

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Job Title: Human Resources Assistant

Reports To: Executive Director / HR Director

FLSA Status: Exempt (salary)

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Position Summary

This position supports recruitment, onboarding, compliance, training, payroll coordination, employee relations, and HR operations at Waterford Senior Living/Memory Care.

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Essential Duties and Responsibilities

Core duties and responsibilities include, but are not limited to, the following:

Recruitment & Onboarding

• Recruit, screen, and maintain a pipeline of qualified candidates.
• Coordinate interviews and hiring processes with leadership teams.
• Manage New Hire Checklist to ensure accurate onboarding, training, documentation, and compliance.
• Ensure timely completion of required state and facility trainings.

Employee Records & Compliance

• Maintain accurate employee files (paper and electronic).
• Manage termination processes using Termination Checklist procedures.
• Track performance reviews and ensure completion within required timelines.
• Ensure compliance with employment laws and company policies.

Training & Development

• Track continuing education and required certifications.
• Maintain the Relias training system and monitor course completion.
• Support department managers with training compliance.

Payroll & Timekeeping Support

• Manage time record systems and reconcile schedules.
• Submit payroll information to Executive Director by required deadlines.
• Support onboarding and payroll setup for new employees.

Employee Relations & Benefits

• Assist with FMLA, COBRA, Workers’ Compensation, unemployment, and injury reporting.
• Support workplace injury investigations and return-to-work programs.
• Manage incentive and recognition programs.

Scheduling & Operational Support

• Participate in on-call scheduling support when assigned.

Communication & Policy Support

• Attend staff meetings and document meeting notes.
• Ensure effective communication of HR policies and changes.

General Responsibilities

• Maintain a professional, welcoming presence.
• Attend required trainings and meetings.
• Perform additional duties as assigned by leadership.

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Supervisory Responsibilities

This position does not have supervisory responsibilities.

Qualifications

Education and Experience

• High school diploma required.
• Associate’s or Bachelor’s degree in Human Resources, business, or related field preferred.
• Experience in HR administration or healthcare environment preferred.

Certificates, Licenses, and Training

• CBRF certified training in First Aid/Choking, Fire Safety, and Standard Precautions preferred.

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Skills and Competencies

• Strong organization and attention to detail.
• Excellent verbal and written communication skills.
• Ability to maintain confidentiality and professionalism.
• Strong problem-solving and multitasking abilities.
• Proficiency with Microsoft Office and HR systems.
• Ability to work independently and collaboratively.

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Schedule and Availability

• Flexible schedule based on operational needs.
• Travel between communities required.

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Physical Demands

The physical demands described below are representative of those required to perform the essential functions of this position. Reasonable accommodations may be made.

• Regular standing, walking, and sitting for extended periods.
• Occasional bending, lifting, and reaching.
• Ability to lift up to 50 pounds occasionally.

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Work Environment

• Moderate noise level typical of senior living communities and office environments.