Administrative Assistant in Albuquerque, New Mexico at University of New Mexico

Student Intermediate LevelRequisition ID req38313
Working Title Administrative Assistant
Pay $15.00 Hourly
Campus: Main - Albuquerque, NM
Department Off Campus Work Study (454F)
Employment Type Student Employment
Student Type Work-Study
Status Non-Exempt
Background Check Required Yes
For Best Consideration Date 11/9/2026
Position Summary

Organization: Crossroads for Women

Location: 806 Dr. Martin Luther King Jr. Ave NE Albuquerque, NM 87102

An Off-Campus Work-Study Position

Hours: 16 -28 hours per week

POSITION SUMMARY:
TheAdministrative Assistant at Crossroads for Women plays a crucial role inensuring the smooth functioning of the office. This position supports theOperations and Finance Director while fostering an organized and efficient workenvironment. The individual in this role must possess strong organizationalabilities and attention to detail, successfully managing multiple tasks in afast-paced setting. Effective communication skills and a proactive approach toproblem-solving are essential for contributing to the organization's missionand objectives.

ESSENTIAL SKILLS AND EXPERIENCE:
High School Degree.
Excellent written, verbal, and interpersonal communication skills with strong attention to detail and organization.
Experience with Microsoft Office (Word, Excel, PowerPoint).
Ability to multi-task.
Ability to work independently and as part of the team to ensure that the highest quality and most relevant aspects of the job and services are provided.
Ability to adhere to strict standards of confidentiality.
Must possess a valid New Mexico drivers license, a clean driving record, and proof of insurance; able and willing to travel locally as needed.
This position is subject to Criminal Background Check(post-offer).

DUTIES & RESPONSIBILITIES:
Maintain organized electronic and physical filing systems for financial documents and administrative records.
Provide support to the front desk by answering phones, checking voicemail daily, and responding to administrative calls as appropriate. Address public inquiries regarding agency services.
Ensure that copies of administrative forms are up-to-date, accessible, and available to staff.
Maintain an accurate inventory of supplies and reorder as necessary to ensure operational efficiency.
Participate in regular agency and departmental meetings, as well as other relevant community meetings as necessary.
Contributes to the management of donations as needed, including greeting donors, receiving donations and ensuring that donation receipt forms are completed.
Assist in maintaining a safe, clean, and organized workplace.
Perform other duties as assigned.

Minimum Qualifications

Equivalencies not found for this position

Preferred Qualifications

PHYSICAL DEMANDS:
Regular and consistent use of phone required.
Regular and consistent use of keyboard and mouse.
Ability to climb stairs on occasion.
Must be able to occasionally lift up to 25 pounds.
Consistent sitting for many hours at one time. Majority of day (50%+) is spent sitting at a desk.
Additional duties may arise, at which time CRFW may revise this job description.

Thisjob description does not represent an inclusive list of all duties encompassedin this position, but rather serves as a tool to assist the work-study studentin this position. The existence of thisjob description, or any other job description, does not in any way negate atwill employment status.

Application Instructions

Only applications submitted through the official UNMJobs site will be accepted. If you are viewing this job advertisement on a 3rd party site, please visit UNMJobs to submit an application.

Please submit a Cover Letter and Resume.MUST have a Work-Study Award.Background Check required.

The University of New Mexico has implemented a mandatory COVID-19 vaccine requirement for UNM students and employees. For detailed information, visit https://bringbackthepack.unm.edu/vaccine/vaccine-requirement.html

The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.