Admin Assistant 3 in Albuquerque, New Mexico at University of New Mexico

Admin Assistant 3Requisition ID req37953
Working Title Admin Assistant 3
Position Grade 08
Position Summary

The Division of Neonatology in the Department of Pediatrics seeks a motivated and detail-oriented individual to provide administrative support for faculty and staff. This full-time position serves as a key contact for faculty, Neonatal Nurse Practitioners, and division staff, requiring strong communication skills and the ability to manage multiple priorities.

Responsibilities include maintaining calendars, coordinating and documenting meetings, managing on-call schedules in TigerConnect, and preparing correspondence, spreadsheets, and reports. The position also involves processing and reconciling purchases through Chrome River and managing PCard transactions.

Successful candidates will be organized, proactive, and able to adapt to changing priorities while working independently and as part of a team.

See the Position Description for additional information.

Conditions of Employment

• If this position is assigned to the Athletics Department, either administratively or functionally, compliance with all NCAA rules and regulations is required.
• Employees who provide services or work in patient care or clinical areas are required to be in compliance with the University's influenza vaccination requirement.
• All regular, non-temporary positions assigned to this classification are represented by a labor union and subject to the terms and conditions of the US-UNM Collective Bargaining Agreement.

Minimum Qualifications

High school diploma or GED; at least 5 years of experience directly related to the duties and responsibilities specified.

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Preferred Qualifications

• Strong computer and data entry skills
• Experience with calendaring, meeting coordination, and note-taking
• Proficiency in Smartsheets, Microsoft Office Suite, Banner, TigerConnect, and PCard systems
• Experience in an academic or medical environment

Additional Requirements
Campus: Health Sciences Center (HSC) - Albuquerque, NM
Department Pediatrics Neonatology Division (997O)
Employment Type Staff
Staff Type Regular - Full-Time
Term End Date
Status Non-Exempt
Pay Hourly: $18.27 - $23.50
Benefits Eligible This is a benefits eligible position. The University of New Mexico provides a comprehensive package of benefits including medical, dental, vision, and life insurance. In addition, UNM offers educational benefits through the tuition remission and dependent education programs. See the Benefits home page for a more information.
ERB Statement As a condition of employment, eligible employees working greater than .25 FTE as determined by the New Mexico Education Retirement Act must make mandatory retirement contributions. For more information, review the Benefits Eligibility at a Glance grid.
Background Check Required Yes
For Best Consideration Date 9/22/2026
Eligible for Hiring Incentive
Eligible for Remote Work No
Eligible for Remote Work Statement
Application Instructions

Only applications submitted through the official UNMJobs site will be accepted. If you are viewing this job advertisement on a 3rd party site, please visit UNMJobs to submit an application.

A complete application will consist of current resume, cover letter and reference. Please describe in your cover letter how you meet the preferred qualifications for the position. Include three references in your resume. The references must be professional references, preferably supervisors. Finalists should be prepared to provide official educational transcripts if selected for hire.

Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details.

The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.

The University of New Mexico requires all regular staff positions successfully pass a pre-employment background check. This may include, but is not limited to, a criminal history background check, New Mexico Department of Health fingerprint screening, New Mexico Children, Youth, and Families Department fingerprint screening, verification of education credentials, and/or verification of prior employment. For more information about background checks, visit https://policy.unm.edu/university-policies/3000/3280.html . Refer to https://policy.unm.edu/university-policies/3000/3200.html for a definition of Regular Staff.