Digital Filing Clerk in Palm Beach, Florida at Town of Palm Beach

This is a temporary full-time Human Resource administrative position. We are seeking a detail-oriented Digital Filing Clerk to join our team. In this role, you will be responsible for scanning paper documents and organizing them into an electronic filing system. Duties include preparing documents for scanning, ensuring image quality and accuracy, properly naming and indexing files, and maintaining the integrity and confidentiality of all records.

The ideal candidate is organized, efficient, and comfortable using basic office and scanning equipment. Previous experience navigating HRIS systems such as Vista, ADP and prior experience as an HR Coordinator are strongly preferred. The position will be staffed through a temporary agency; however, the work will take place in the People & Culture (Human Resources) Department at Town Hall, where all paper files are located.

• Scan and digitize paper documents using office scanners
• Name and categorize files according to company filing protocols
• Review scanned documents for clarity and completeness
• Maintain confidentiality and security of sensitive information
• Perform routine checks to ensure filing accuracy and system organization

• Previous administrative experience filing as well as proficiency in document imaging/scanning required.
• Previous experience using Microsoft SharePoint a plus.
• Previous experience using HRIS systems such as Workday, ADP, and similar platforms.
• Previous experience using AI tools such as ChatGPT and Copilot.
• Previous HR experience in an HRIS role is preferred but not required.
• Previous HR Coordinator experience is a must.

• Ability to read, understand, analyze, and sort documents into appropriate folder structures based on previously established naming conventions required.
• An individual will be required to focus for extended periods on reading a wide variety of documents and demonstrate attention to detail.