AP Payroll Specialist in Milwaukee WI, Wisconsin at Plunkett Raysich Architects, LLP

The Accounts Payable Specialist serves as an integral member of the Finance Team. The Accounts Payable Specialist is responsible for managing and processing the company’s outgoing payments, ensuring invoices are accurate, approved, and paid on time while maintaining proper financial records. This position supports all PRA locations.

Responsibilities (others may be assigned):

COMMUNICATION

- Strong communication skills for working with Project Managers and external consultants

- Problem-solving skills to resolve invoice discrepancies and vendor issues

COLLABORATION

- Review, verify, and process vendor and consultant invoices for accuracy and proper approval

- Ensure timely payment of invoices in accordance with vendor terms and project budgets

- Code invoices to the correct projects, phases, and general ledger accounts

- Review, code, and process corporate credit card transactions, ensuring accurate allocation to projects, phases, and appropriate expense accounts

- Maintain and reconcile vendor statements; investigate and resolve discrepancies

- Track multi-state use tax and personal property tax records

- Maintain vendor files, including W-9s, insurance and billing requirements

- Backup for employee expense reports processing

- Preparing and entering bank deposits

- High School diploma/GED with post high school education preferred

- Minimum of 3 years in an accounting department completing accounts payable responsibilities

- Excellent time management and prioritization skills

- Strong understanding of project-based accounting and job costing

- High attention to detail and accuracy in invoice coding and data entry

- Ability to manage high invoice volume and competing deadlines

- Excellent organizational skills

- Ability to modify communications based on the desired audience and style

- Proficiency in Microsoft products and ability to learn new software systems

- Listen actively, acknowledge and responds to feedback

- Demonstrate a continuous learning mindset

- Experience with Deltek products preferred

- Embrace and demonstrate the PRA Core Values of Creativity, Collaboration and Commitment

Physical Requirements:

Reasonable Accommodations may be made to allow individuals to complete essential job functions. May require the ability to sit for long periods of time, stand, walk and manipulate (carry, lift, move) light to medium weight of 10 to 30 pounds. Requires good hand-eye coordination, arm, hand and finger dexterity, including ability to grasp, and visual acuity to use a keyboard, operate technical equipment, read technical information and to analyze complex data, as well as good hearing and speaking abilities to exchange information accurately through emails, on the phone or in person.

Work Environment:

Duties and responsibilities are generally performed in an office setting. Occasional travel to offsite locations to perform work and work-related tasks or to attend meetings may be required.

*This Job description is subject to change at any time per management discretion*

PRA is an Equal Opportunity Employer operating under an Non Discrimination in Employment Plan.