HR Coordinator in Trumbull, Connecticut at The Kennedy Collective Inc

ABOUT THE KENNEDY COLLECTIVE

The Kennedy Collective is a Connecticut-based nonprofit organization serving individuals with intellectual and developmental disabilities (ID/DD), veterans, and individuals facing barriers to employment. TKC requires precise HR administrative support to maintain compliance, employee records, certification tracking, and operational workflows across multiple locations and regulatory requirements.

POSITION SUMMARY

The HR Coordinator provides administrative and operational support across all HR functions. This role assists with HR documentation, onboarding logistics, HRIS data entry, employee records management, certification tracking support, and administrative support to the HR team. The role supports compliance documentation and works closely with Senior Manager HR Operations on certification management and regulatory file maintenance.

REPORTING STRUCTURE

· Reports to: Senior HR Generalist (HRBP)

· Peer coordination: All HR team members for operational support

KEY ACCOUNTABILITIES

· 1. OWN onboarding logistics and documentation: Prepare onboarding materials; ensure new hire paperwork completed; process I-9s and background checks; coordinate with departments on new hire readiness; communicate compliance requirements to new hires.

· 2. OWN HR documentation and records management: Maintain and organize employee files (physical and digital); ensure accuracy; support audit preparation; maintain compliance documentation.

· 3. Support HRIS entry and data management: Enter and update employee data into HRIS under Senior Manager direction; flag data discrepancies; support HRIS reports.

· 4. Support benefits administration: Assist with enrollment support; track employee benefits status; provide employee benefits questions support under Senior Manager direction.

· 5. Support recruiting logistics: Schedule interviews; coordinate candidate communication; maintain ATS data under Talent/Culture direction.

· 6. Support certification tracking: Assist Senior Manager and Training Specialist with certification tracking and scheduling; maintain coordination with compliance calendar.

· 7. Administrative support to HR team: Answer employee HR questions; schedule meetings; maintain HR communication systems; support all HR projects as assigned.

COMPLIANCE & DOCUMENTATION SUPPORT

· Maintain employee files with proper documentation for audit readiness

· Assist with tracking new hire certification deadlines (CPR, First Aid, Med Admin)

· Support Senior Manager with compliance documentation organization

· Coordinate with Training Specialist on certification scheduling support

· Maintain accuracy of HRIS records for regulatory compliance

ROLE EXPECTATIONS & DELIVERABLES

Core Expectations

· Accuracy: HR documentation must be complete and accurate; errors flagged immediately

· Responsiveness: Quick turnaround on employee questions and HR team requests

· Discretion: Confidentiality of employee information at all times

· Attention to detail: Careful tracking of onboarding, compliance, and documentation processes

· Accountability: Takes ownership of tasks; escalates blockers promptly

Daily

· Answer employee HR questions; direct complex matters to HRBP

· Process onboarding documentation and paperwork

· Email and voicemail response within 4 business hours

Weekly

· HRBP one-on-one: Report on onboarding, documentation, and open issues

· Coordinate new hire orientation and logistics

· HRIS data entry for new hires and personnel changes

· Certification tracking coordination with Training Specialist

Monthly

· Onboarding and documentation audit with HRBP

· Employee records review and filing

· Benefits administration support and employee communication

· Compliance file organization for audit readiness

Quarterly

· Dashboard: Onboarding volume, documentation completion rate, audit readiness

· HRBP performance feedback and goal setting

· HR process improvement recommendations

COMPETENCIES

· Organizational and detail orientation: Meticulous tracking of documents, deadlines, and processes

· Customer service: Responsive, friendly support to employees and hiring managers

· Data entry and HRIS familiarity: Comfort with digital systems and data accuracy

· Communication: Ability to clearly explain HR policies and processes

QUALIFICATIONS

Required

· 2-4+ years HR administration or HR coordinator experience

· Strong organizational and customer service skills

· Proficiency with HRIS or HR database systems

· Excellent written and verbal communication

· High school diploma or equivalent

Preferred

· Associate's degree or some college coursework in business or HR

· Experience with onboarding and employee documentation

· Nonprofit or human services background

· Familiarity with compliance and regulatory requirements

Physical Demands

Physical Demands: This is a sedentary role. The Senior Manager HR Operations works primarily at a computer workstation, requiring prolonged sitting, use of keyboard and mouse and occasional document handling and filing. Occasional travel between TKC locations may be required.

EEO STATEMENT

We are an Equal Opportunity Employer. We celebrate our employees and are committed to creating a growth-oriented environment for all.

SCOPE & RIGHT TO MODIFY

This job description is not an exhaustive list of duties or an employment contract. The Kennedy Collective reserves the right to add, remove, or modify responsibilities as needed. The employee acknowledges location flexibility may be required based on operational needs.