Dispatch Administrator in Edmonton, Alberta at AFD Petroleum Ltd.
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Job Description
Job Description
Founded in 1989, AFD Petroleum is a leading independent supplier of fuel, lubricants, and storage solutions across Alberta, B.C., Yukon, and Alaska. With 35 years of experience, we’re committed to delivering reliable service, innovative solutions, and lasting value, centered on our people, our customers, and our communities.
Job Summary:
The Dispatch Administrator plays a critical support role within the Transportation department, ensuring accurate and timely completion of all trip documentation and billing paperwork. This is a detail-oriented, data-heavy role suited to someone who takes pride in accuracy and can manage high volumes of information efficiently in a fast-paced environment.
Schedule: Monday to Friday, 8:00 AM – 5:00 PM Full-Time, In-Office
Why AFD:
- Health benefits- medical, dental, vision, life insurance, disability, AD&D – because we believe in taking care of yourself.
- Employee fuel discount.
- Safety boot Reimbursement program.
- The company provided PPE.
- Paid orientation & training.
- Personal/Sick Paid Days and lunch & learn every month.
What you will do day-to-day:
- Complete and process trip paperwork accurately and in a timely manner to support the billing cycle
- Collaborate with the billing team to verify documentation accuracy and resolve discrepancies to keep billing on track
- Conduct trip over trip audits to ensure compliance and accuracy across all deliveries
- Complete lifting reports and ensure all data is captured correctly
- Perform high volume data entry with a strong focus on accuracy and attention to detail
- Support dispatch operations as needed
- Identify and flag discrepancies in documentation for review
What you need to succeed:
Education
- High School Diploma or GED.
Experience
- Minimum 1 year of dispatch/transportation administration experience.
- Other skills and Knowledge:
- Comfortable working with high volumes of data entry
- Organized, reliable, and able to work independently
- Previous experience in transportation, dispatch, or logistics administration is an asset
- Proficiency in Microsoft Office and data management systems
As part of the interview process, all candidates will undergo pre-employment checks. If an offer is extended, it will be contingent upon the successful completion of pre-employment requirements, including a criminal record check and employment reference verification.
At AFD, our corporate culture reflects our ongoing commitment to both our customers and our people. We believe that people are our greatest asset, and as such, we promote a safe and friendly workplace, encouraging open communication, teamwork, and personal growth. Our team is essential for our success now and in the future.
We thank all candidates for their interest; however, we will communicate only with selected candidates.