Business Manager in Poway, California at Roman Catholic Bishop of San Diego

Parish: St. Gabriel Catholic Church

Location: 13734 Twin Peaks Rd, Poway, CA 92064

Reports to: Pastor

Employment Type: Full time (Occasional evening or weekend work may be required based on parish operational needs)

FLSA Status: Exempt

Salary: $70,304 - $80,000

Position Summary

The Business Manager serves as the principal administrative and operational support to the Pastor and is responsible for the day-to-day business, financial, and operational management of the parish.

This position directly performs and manages the parish’s day-to-day bookkeeping and financial administration, while also coordinating office operations, vendor relationships, facilities support services, human resources administration, and operational systems in support of the parish’s mission and the Pastor’s leadership.

The ideal candidate is highly organized, detail-oriented, capable of managing multiple priorities independently, and able to maintain professionalism, confidentiality, and appropriate boundaries in a parish environment.

Essential Duties and Responsibilities

Financial Administration

• Directly perform and manage parish bookkeeping functions including accounts payable, accounts receivable, deposits, reconciliations, payroll, and financial recordkeeping.
• Coordinate payroll processing and maintain payroll records.
• Prepare financial reports for the Pastor and Finance Council.
• Assist with preparation and monitoring of the annual parish budget.
• Maintain proper internal financial controls and records retention.
• Coordinate annual diocesan financial reporting, audits, and compliance requirements.
• Manage parish purchasing processes and vendor payments.
• Maintain organized and accurate financial documentation and reporting systems.

Operations & Administration

• Oversee day-to-day parish office operations and workflow coordination.
• Ensure effective communication and coordination among parish staff.
• Maintain parish records, databases, calendars, and administrative systems.
• Assist the Pastor in implementing parish operational policies and procedures.
• Coordinate office technology, supplies, and operational resources.
• Supervise front office administrative functions and receptionist support.
• Assist in maintaining organized office systems, records retention, and operational consistency.

Facilities & Vendor Coordination

• Coordinate outside vendors and contractors for routine maintenance, repairs, inspections, and operational support for parish facilities and grounds.
• Serve as the administrative liaison for maintenance and facilities-related service providers.
• Coordinate service requests, vendor scheduling, and operational follow-through related to parish facilities.
• Assist with campus access control, key/fob management, and basic security coordination.
• Maintain records related to facilities maintenance, repairs, service agreements, and warranties.
• Support the Pastor in identifying facilities and operational priorities as needed.

Human Resources & Compliance

• Maintain personnel files and employment documentation.
• Coordinate onboarding and administrative support for parish employees.
• Ensure compliance with diocesan Safe Environment and employment requirements.
• Assist with employee scheduling and administrative personnel matters as delegated by the Pastor.

Supervision

• May supervise receptionist or administrative support staff as assigned.

Professional Expectations

• Maintain strict confidentiality regarding parish, personnel, financial, and pastoral matters.
• Demonstrate professionalism, emotional maturity, discretion, and sound judgment.
• Support the mission, teachings, and values of the Roman Catholic Church.
• Work collaboratively and respectfully with clergy, staff, volunteers, and parishioners.
• Demonstrate initiative, accountability, and strong organizational follow-through.
• Maintain appropriate professional boundaries and operational consistency in all parish interactions.

Qualifications

Required

• Minimum 3 years of experience in bookkeeping, office administration, business operations, or related administrative management.
• Demonstrated experience directly performing bookkeeping and financial administrative functions
• Proficiency with bookkeeping/accounting software and Microsoft Office or Google Workspace.
• Strong organizational and communication skills.
• Ability to manage multiple priorities independently.
• Ability to maintain confidentiality and professional boundaries.

Preferred

• Experience in a Catholic parish, nonprofit, or diocesan environment.
• Experience with QuickBooks and parish management software.
• Experience coordinating facilities vendors or operational services.
• Bachelor’s degree in business, accounting, administration, or related field.

Physical Demands

While performing the duties of this job, the employee is regularly required to remain in an office at a computer workstation and access information from a computer and use a telephone. The employee is required to be mobile to, from, and within the office, as well as maneuver throughout the parish facility to attend meetings and other work-related events. The employee may be required to conduct trips to, from, and within various city and county-wide locations to attend meetings or events. The employee must occasionally lift and/or move up to 15 pounds.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Please note this position description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

St. Gabriel Parish, as part of the Catholic Diocese of San Diego, is committed to creating a diverse and inclusive workplace. All qualified applicants will receive consideration for employment without regard to race, color, gender, national origin, genetics, disability, age or veteran status.