Development Coordinator in San Diego, California at uss midway museum
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Job Description
Applications with a cover letter are highly recommended. Please upload within one document with your resume or within the additional documents section.
About Midway
The USS Midway Museum is America’s most-visited historic floating ship museum. It is dedicated to preserving the legacy and contributions of naval aviation as well as honoring those who serve America in uniform. It is the top-rated attraction in San Diego and hosts more than 1,000,000 visitors annually. Located in downtown San Diego, it is open 363 days a year.
Position Summary:
The Development Coordinator supports the organization’s fundraising efforts by accurately processing and acknowledging gifts. This role ensures donor data integrity, manages timely acknowledgements and recognition, assists with events and campaigns, and provides administrative support to the Development team.
Status: Full Time-Benefited position
Pay rate: $27.00 per hour
Schedule:
- 100% onsite – a typical schedule is Monday - Friday 8:00am- 4:30pm.
- Occasional evenings / weekends required for events
Some of the benefits the USS Midway Museum offers full-time employees are:
- Midway Culture: Safety, Fun, Teamwork, Ownership, Balanced Work/Life
- Company-paid Health and Dental insurance
- Company-paid Life and LTD insurance
- Vacation, Sick and Holiday pay
- 403(b) Plan with match
- Paid Parking
- Discounts at Café 41
- Merchandise Discounts in Jet Shop
- Free Admission to participating San Diego Museums
Success in this Role Will Look Like:
- Gifts are processed and acknowledged promptly and accurately, with all donations entered and personalized acknowledgements mailed within 48 hours, reinforcing donor trust and appreciation.
- The CRM is consistently accurate and up to date, with ongoing data maintenance and cleanup ensuring reliable information for reporting, appeals, and stewardship efforts.
- Donors feel valued, recognized and well-informed, reflected in timely, personalized communications and strong retention and engagement outcomes that support the organization’s fundraising goals.
- Fundraising events and campaigns run smoothly and effectively, with the Development Coordinator providing dependable support for logistics, materials, and communications that contribute to successful outcomes.
- Department operations and collaboration are seamless, with proactive coordination, attention to detail, and strong administrative support enhancing the effectiveness of the Development team.
Summary of Responsibilities:
- Records all gifts accurately using CRM.
- Selects, prepares, proofreads, and sends appropriate individualized acknowledgements for all gifts based on predetermined criteria.
- Processes and handles credit card information securely and accurately.
- Ensures acknowledgement letters are accurate and complete for donors and mailed out within 48 hours of receipt of gift.
- Processes data being communicated between Galaxy and CRM.
- Generates accurate donor lists/reports for use in annual appeal, campaigns, recognition, and internal/external communications.
- Conduct donor prospecting and research, identifying potential new supporters and providing insight to guide cultivation strategies.
- Maintains and performs record and data cleanup/updates in CRM to ensure consistency and integrity.
- Serves as a liaison for all CRM and donor relations questions, internally and externally.
- Supports the annual gala and special events, including ticketing and sales, invitation preparation, website updates, and event logistics support.
- Assist with donor stewardship activities, including calls, thank-you notes, and recognition.
- Assist the department in all areas of communications including website updates, video development, PowerPoint, assignments on print and online projects.
- Answer phone calls, process mail, order office supplies, and maintain department files.
- Coordinates revenue reconciliation with the accounting department, as needed.
Knowledge, Skills, and Abilities Required:
Education/Experience:
- Four-year college degree or equivalent combination of education and experience.
- 1+ years of experience in a development/fundraising role.
Skills/Abilities:
- Computer skills to include proficiency in MS Office applications, including Word, Excel, Outlook, and PowerPoint.
- Experience working with CRM (Microsoft Dynamics preferred).
- Proficiency with Canva or similar design tools.
- Accuracy and high attention to detail.
- Analytical skills for data management and donor research.
- Ability to interact with a wide variety of individuals in a professional manner.
- Excellent customer service skills.
- Excellent verbal and written communication skills.
- Ability to handle multiple priorities and deadlines.
- Team-oriented, flexible, and proactive problem-solver.
Working Conditions:
- Job Conditions/Work Location: Work is performed on board an aircraft carrier. Shifts vary and require ability to work nights and weekends.
- Physical Requirements: Constant climbing up/downstairs and ladders; bend stoop, and lift to move and retrieve materials; pull/push lift, and carry up to 40 pounds; reach both above and below shoulder height.
- Equipment Operated: Computer, standard office software, and administrative systems
- These essential functions may be performed with or without reasonable accommodation.
The USS Midway Museum is an Equal Opportunity Employer. We do not discriminate based on race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), national origin, disability, age (40+), genetic information, or any other protected status under federal, state, or local law.
We are committed to providing reasonable accommodations for applicants and employees with disabilities, sincerely held religious beliefs, pregnancy‑related needs, or other protected circumstances, as required by law. If you require accommodation during the application or hiring process, please contact us.
Employment eligibility verification will be completed after hire in accordance with federal law.