Event Producer - Contract in Charlotte, North Carolina at ADVOC8

About ADVOC8

At ADVOC8, we create experiences that build trust, shift minds and win hearts. Our special sauce? Chemistry, collaboration and an endless supply of curiosity. We're a team of strategic thinkers, creative problem-solvers, thoughtful storytellers and logistical magicians expertly bringing ideas to life from strategy and creative through to production and execution. We work with brands, nonprofits and associations to create experiences that make an impact. And we do this all in a flexible 'work from anywhere' environment where we celebrate differences and encourage each of our 'advocates' to bring their unique perspectives to the table each and every day.

&drop is the brand merchandise and promotional products division of ADVOC8 creative agency, serving major brand clients including Google, YouTube, TikTok, and PokémonGO. We specialize in strategic, creative merchandise solutions from complex event kits and experiential programs to comprehensive branded goods strategies. We're a boutique agency that thinks like a creative partner, not a commodity distributor.

ADVOC8 is searching for a versatile, self-motivated Event Producer who is excited about bringing experiential ideas to life from concept through delivery. This person will own end-to-end production of small to mid-scale experiential projects and lead defined workstreams within larger, more complex programs, ensuring every project is delivered on time, on budget and aligned with client goals. Alongside production leadership, this role will partner with our warehouse and operations team on event kit logistics — from packing and quality control through shipping and onsite readiness — so nothing falls through the cracks between the office and the field. They are detail-oriented, financially disciplined, and care deeply about ensuring our clients always have a positive experience. Comfortable managing vendors, guiding junior team members, and collaborating across internal teams, clients and partners, this is an excellent opportunity for an experienced producer ready to take on greater ownership, complexity and scope.

RESPONSIBILITIES

Project & Production Leadership

Own end-to-end production of small to mid-scale experiential projectsLead defined workstreams within larger, more complex programsTranslate creative concepts into actionable production plansEstablish and manage timelines, workbacks and execution frameworksEnsure core project processes are followed (kickoffs, tacticals, recaps, debriefs)Maintain accurate and complete project documentation across all phases

Budget & Financial Management

Build and manage project budgets, estimates and reconciliationsTrack financial performance and flag risks earlySupport margin protection through disciplined financial oversightPartner with internal teams on billing and financial processes

Vendor & Partner Management

Source, coordinate and manage production vendors and partnersNegotiate scopes, pricing and timelines with guidance as neededEnsure vendor deliverables align with project expectations and standardsCoordinate logistics, fabrication and technical production elements

Client Communication & Partnership

Serve as production lead for assigned projects and workstreamsCommunicate timelines, logistics and execution details clearlyPartner with Client Services to ensure aligned communicationParticipate in client meetings and presentations as production lead or contributor

Creative & Cross-Functional Collaboration

Partner with Creative and Client teams to ensure concepts are feasible and aligned with budgetProvide production-informed input during concept development and executionEnsure alignment across Production, Creative and Client Services throughout the project lifecycle

Event Kit & Warehouse Logistics

Partner with our fulfillment team to plan and oversee event kit assembly, packing and quality control for assigned projectsEnsure kits are accurately scoped and labeled, anticipating what field teams will need onsite before it becomes a problemCoordinate shipping timelines, load-in/load-out logistics, drayage and advance warehouse needs with vendors and internal operations teamsTrack kit inventory for assigned programs and flag reorder or replacement needsTroubleshoot logistics issues in real time, whether working remotely or onsite

Onsite Execution

Lead or support onsite execution for assigned projectsEnsure execution is organized, safe and aligned with planTroubleshoot issues in real time and maintain professionalism under pressureSupport project close-out and post-event documentation

Team Support & Delegation

Support and guide Associate Producers and Coordinators on assigned projectsDelegate workstreams clearly and ensure accountabilityContribute to team effectiveness through organization and communication

Professional Development

Stay up-to-date on industry trends, experiences, events and technologySKILLS & QUALIFICATIONS4-7+ years of experience in the experiential production industry or a closely-related field, including experience owning projects end-to-end; previous brand or agency experience preferredDemonstrated experience building, managing and reconciling project budgets, with a strong understanding of margin protectionProven experience sourcing and negotiating with vendors and partners on scope, pricing and timelinesTrack record serving as a client-facing production lead, with the confidence to communicate directly with client stakeholdersExperience guiding, delegating to and supporting junior team members (e.g., Associate Producers, Coordinators)Working knowledge of event logistics fundamentals (load-in/load-out, drayage, advance warehouses, shipping to venues) and comfort coordinating with warehouse/operations teams on kit assembly, packing and quality controlAbility to anticipate on-site production needs from a logistics perspective — you know what a team needs in the field before they askStrong problem-solving skills with the ability to anticipate challenges and find creative solutionsStrong communication skills, detail-oriented, organized and efficientAbility to own and balance multiple projects and meet deadlinesEnjoys research and is willing to put in the extra effort to solve challengesClient facing professionalism, collaborative, self-motivated, and proactive with a positive, solutions-oriented mindsetProficiency in Google Suite, Microsoft PowerPoint, Microsoft Word, and Acrobat, with hands-on experience in project management and time tracking tools such as Monday.com and HarvestCan work flexible hours including some nights and weekendsIs comfortable traveling 30% or more locally, nationally, and internationallyOn site physical demands:Ability to remain in a stationary position for an extended period of timeAbility to lift and/or move boxes and equipment up to 50 lbs. (with assistance)Ability to position self under tables or stages, and/or lower self to floorAbility to manage priorities and adhere to deadlinesAn interest in brand storytelling, audience engagement, and experiential marketing strategiesA collaborative mindsetPassion for experiential marketing, events, and brand activationsAligned with and committed to ADVOC8’s core values; represents them in daily work:Better Together – Collaborative soul who’s open to new ideas, sharing successes and being part of a teamLevel Up – High standards, never settling for the status quo or what we did last timeHustle Smarter – Entrepreneurial, roll-up-your-sleeves spirit, tempered by the courage to identify smarter ways of doing thingsCelebrate Differences – Highly empathetic personality who values individual perspectivesOutcome Over Income – Extensive experience and demonstrated success in client relationship managementProtect the Respect – Navigates conflict with an emphasis on transparency and diplomacyEngineer Exceptional Value – Inspired by outside-the-box thinking that yields outstanding ROI for our clients and projectsEmbrace Change – Recognize situations that require flexibility and craft creative solutions on the fly

Other Requirements

Successful completion of applicable background checksWhat We OfferCompensation commensurate with experienceImpact: Build operational systems and processes for a growing division serving major tech and entertainment brandsLearning: Work cross-functionally with creative agency production team while developing logistics expertiseEnvironment: Small collaborative team with direct access to leadershipClients: Support high-profile programs for YouTube, Google, TikTok, Niantic, and other innovative brandsLocation & LogisticsBased in Charlotte, NC at our warehouse facilityIn-person role with daily warehouse presence requiredOccasional travel to client sites or vendor facilities possible but not frequentStandard business hours with occasional flexibility needed for event timelines

This is a contract role with an initial three-month term. Because the position is tied to a specific project, the role is budgeted as a contract, however there is potential to extend the engagement into a full-time employee role if it’s a great fit.

At ADVOC8, building an inclusive team that celebrates our differences is integral to our success. We strongly encourage people from underrepresented groups to apply even if you don’t meet all qualifications.

ADVOC8 is an Equal Opportunity Employer, committed to achieving a diverse workforce, and prohibits discrimination and harassment: ADVOC8 is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at ADVOC8 are based on business needs, job requirements, and individual qualifications, without regard to race, color, religion, age, national origin, ancestry, disability, neurodivergence, marital status, gender, sexual orientation, gender identity, gender expression, pregnancy, exercising the right to family care and medical leave, veteran status or any other status protected under federal, state or local law. ADVOC8 will not tolerate discrimination or harassment based on any of these characteristics.