Compliance and Travel Coordinator in Hampton Roads, Virginia at Vision Quest Solutions Inc

Vision Quest is searching for a qualified coordinator to ensure our compliance standards are met and provide appropriate travel coordination + support to independent contractors for the US Department of State GATA (Global Anti-Terrorism Assistance) Program. The Compliance & Travel Coordinator will ensure compliance standards are completed by reviewing documentation on file, ensuring documents are up to date, and conducting background checks. Additionally, the Compliance & Travel Coordinator will serve as a liaison between DOS officials, travel agents, and independent contractors to coordinate and distribute flight itineraries that meet contract & Fly America Act requirements.

Duties / Responsibilities:

• Review independent contractor forms to ensure compliance standards are met
• Monitor and track forms on file to ensure up to date; contact appropriate persons as needed when forms expire
• Conduct background checks
• Compile forms and background check results for submission + approval to DOS
• Coordinate with independent contractors to confirm home of record airport information and proposed flight itineraries meet traveler & FAA standards
• Coordinate with travel agents and DOS officials to ensure airfare meet FAA requirements and budget
• Distribute flight itineraries to appropriate personnel and update database programs
• Provide after hour support as needed to impacted travelers

Requirements:

• Excellent detail orientation
• Strong organizational skills, including the ability to manage tasks within various stages of completion
• Proficient with basic office management software
• Able to prioritize tasks according to urgency
• Strong interpersonal skills; in all areas of in-person, over the phone, and in writing
• Self-directed and able to manage completing tasks independently

Education and Experience:

• Bachelor's degree in relevant field such as Business Administration, Office Management, Communications, Human Resources, or Accounting
• Administrative background
• Excellent writing skills
• Strong verbal and written communication skills
• Comfortable handling confidential information

Physical Requirements:

• None

Additional Requirements:

• Available to provide after hour support to travelers if / as needed via phone and / or email