Accounting & Payroll Coordinator in Carlsbad, California at The Neurology Center

About the Position

The Neurology Center of Southern California is seeking a highly organized, dependable, and detail-oriented Accounting & Payroll Coordinator to support our Finance Department.

This position will work closely with the Director of Finance and assist with a variety of accounting, bookkeeping, payroll, accounts payable, cash management, and administrative reporting responsibilities.

We are looking for someone who takes pride in accuracy, enjoys working with numbers, and understands the importance of maintaining organized and accurate financial records. The ideal candidate is proactive, follows established procedures, meets deadlines, and can manage recurring responsibilities independently once trained.

Attention to detail is essential. This position involves handling financial transactions, employee payroll information, bank deposits, and confidential company records. Accuracy, consistency, and discretion are critical.

Key Responsibilities

Accounting & Bookkeeping

• Enter accounts payable invoices and prepare payments for processing.
• Enter weekly ACH deposits, check deposits, and other cash receipts into QuickBooks.
• Prepare and enter biweekly payroll journal entries into QuickBooks.
• Perform monthly bank and credit card reconciliations.
• Verify and reconcile over-the-counter (OTC) cash payments

Payroll Administration

• Review employee timecards for accuracy and completeness.
• Verify an enter payroll changes.
• Enter and process biweekly payroll.
• Review end of year reports, and distribute employee W-2 forms.

Additional Accounting & Administrative Responsibilities

• Assist with billing and collections.
• Prepare, review, and submit required government census reporting.
• Assist with other accounting and administrative projects as assigned.

Qualifications

• Previous experience in bookkeeping, accounting support, payroll, or a similar financial administrative position.
• Strong attention to detail and a high level of accuracy.
• Proficiency in Microsoft Excel and general computer applications.
• Experience with QuickBooks and payroll software preferred.
• Understanding of accounts payable, bank reconciliations, cash receipts, and basic accounting principles.
• Ability to review financial information, identify discrepancies, and follow through on corrections.
• Strong organizational skills and the ability to manage recurring deadlines.
• Ability to handle confidential financial and employee information with discretion.
• Self-motivated and able to work independently while following established procedures.
• Strong communication skills and a professional, team-oriented attitude.

What We're Looking For

The right person for this position is someone who:

• Notices when something doesn't balance or look right.
• Double-checks their work rather than assuming information is correct.
• Is comfortable working with repetitive processes that require consistency.
• Takes ownership of assigned responsibilities and follows them through to completion.
• Is organized, reliable, and comfortable managing multiple deadlines.
• Understands that accuracy in payroll and accounting is just as important as completing the work on time.

An accounting degree is not required. Practical experience, strong bookkeeping skills, reliability, and exceptional attention to detail is essential.

Schedule

Part-time position. Specific weekly hours and schedule to be determined based on the needs of the department and candidate availability.

Equal Employment Opportunity

The Neurology Center of Southern California is an equal opportunity employer. We value a professional, collaborative workplace and encourage qualified candidates to apply.