Payroll Manager at Silicon Valley Medical Development – Los Gatos, California

Silicon Valley Medical Development is currently seeking a talented Accounts Payable Coordinator to join our growing healthcare team!

Pay: $125,000-$160,000 annually

Location: Los Gatos, CA

Hours: 8am-5pm

Silicon Valley Medical Development, (SVMD) LLC is a growing provider organization with community-based ambulatory care clinics and medical practices in Santa Clara County.

Summary:

The Payroll Manager is responsible for managing SVMD and supporting Medical Group Payroll Operations and managing end-to-end processes to ensure employee compensation is timely, accurate and compliant. This position is accountable for optimizing the payroll cycle while ensuring a customer focused environment. Additional responsibilities include Time and Attendance system design, payroll review and approval, oversight of employee contract-based compensation, payroll system maintenance and security administration, and tax reporting. This role would have full working knowledge of the Payroll Analyst responsibilities and serve as his/her back-up.

Essential Functions:

• Provides leadership to the payroll department ensuring timely and accurate bi-weekly payroll processing for multiple entity payrolls.
• Develops and monitors Payroll Operations goals and objectives.
• Understands and ensures compliance with all federal, Calif. state and local payroll regulations for multiple entities, and institutes payroll policies and procedures to ensure compliance and best practices.
• Leads and oversees the preparation of and approves the disbursement of bi-weekly payrolls for multiple entities, including garnishments, benefits, and taxes for exempt and non-exempt employees consistent with federal and state wage and hour laws.
• Supervises and develops Payroll Operations staff.
• Implements standard work processes and creates redundancy within the department through cross-training and process documentation.
• Partners with and proactively communicates with Operations, Finance and Accounting, HR, and Managers to review cross-department opportunities, reconcile data, ensure the short- and long-term business objectives of SVMD.
• Coordinates with new practice acquisition team about on-boarding process to ensure payroll is processed for new staff.
• Interfaces with auditors to provide support and documentation. Provide reports and analysis for management and/or corporate income tax returns.
• Supervises and audits the collection, accounting, and timely remittance of federal, and state taxes. This may include production, balancing, and reviewing quarterly and annual returns filed by the Company’s tax reporting service. Responsible for the accuracy of W-2 reporting for employees.
• Audits YTD earnings, deductions, and taxes, W-2 Reporting including 3rd party compensation, and compliance with employee contract compensation etc.
• Manages and audits payroll internal controls and processes to ensure compliance with including company payroll related policies, union agreement terms, timely updates of tax rates, responses to agency tax notices.
• Determines, implements, and supports system upgrades and enhancements. Serves as system administrator for ADP Workforce Now payroll products. Coordinates system changes with ADP Customer Support to implement earnings, benefit deductions, and custom report creation and changes.
• Supervises creation of journal entries, account reconciliations and provides general ledger support.
• Manages regular preparation of relevant management reports, including per pay period, quarterly and year-end reports (Gross Payroll, Hours Worked, Time Off Activity and Balances, Tax Deductions, Benefit Deductions, etc.)
• Monitors payroll performance regarding achieving established goals and objectives.
• Demonstrates the ability to research and proactively resolve issues impacting payroll and compensation.
• Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies

Minimum Requirements:

• BusinessBachelor’s degree in business, Finance or Accounting
• Minimum of 7-10 years of direct, relevant experience in payroll operations for a multi-payroll organization
• Extensive knowledge of ADP Workforce Now and Time & Attendance (TLM or similar system)
• Working experience and proficiency with federal and state labor laws, such as the Fair Labor Standards Act, Equal Pay Act, state wage and hour regulations, federal and state payroll tax code, etc. is required
• Previous system upgrade or conversion implementation experience
• Demonstrated experience creating and maintaining a culture of customer service within a team
• Highly skilled with the use of payroll/compensation systems as well as productivity tools such as Microsoft Excel, Word, programs that aid in analysis, communication, performance monitoring, etc.
• Ability to understand and interpret complex issues, respond to questions, and escalate issues to ensure resolution in a timely manner.
• Ability to translate payroll & compensation terminology into terms understandable to employees, independent contractors, co-workers, and management.
• Ability to set clear goals and lead staff
• Ability to interact collegially with all levels of management and staff to provide technical expertise with a practical application in the payroll area
• Ability to organize and prioritize work and perform work with a superior attention to detail
• Ability to multi-task and adapt to changes in a fast-paced environment
• Must recognize the importance of handling highly confidential information

Preferred:

• Familiarity with physician compensation practices and systems strongly preferred
• Strong project management experience and analytical skills
• Certified Payroll Professional (CPP) designation strongly preferred
• Member of the American Payroll Association